Administrative Specialist

LMR Technical Group•Norfolk, VA

9d•Onsite

About The Position

LMR Technical Group is seeking an experienced Administrative Specialist to support the Mid-Atlantic Regional Maintenance Center (MARMC) Contracts Department in Norfolk, Virginia. This position is contingent on contract award. The role provides mission and operational support through document management, database administration, interdepartmental coordination, non-engineering acquisition support, and guidance on automated decision-support tools. The work may require quick responses to stringent deadlines in a high-pressure, deadline-driven environment. The specialist supports departmental metrics, budgeting and workload planning, procurement data calls, small business reporting, contract close-out activities, and meeting and training coordination. The position uses government procurement systems and Microsoft and Google Workspace applications to manage and report information. LMR describes itself as a service-disabled veteran-owned small business supporting technology development and joint warfighter training, and states that it supports Department of Defense missions.

Requirements

High school diploma or equivalent.
Experience creating and using documents and databases with Microsoft Word, PowerPoint, Excel, Access, and Outlook.
Google Workspace proficiency is essential.
One year of experience with automated contract systems such as SPS, ePS, WAWF, FPDS-NG, and PIEE.
Current Secret security clearance or ability to obtain and maintain one, including a T3 background investigation.
U.S. citizenship, required to obtain a Secret clearance.
Legally authorized to work in the United States without employer sponsorship now or in the future.

Nice To Haves

Current, active Secret security clearance.

Responsibilities

Provide administrative support necessary to meet operational objectives.
Provide non-personal, non-engineering acquisition support to the MARMC Contracts Department, including metrics support, budgeting, workload planning, and clerical and administrative duties.
Guide and assist organizational personnel with automation and decision-support tools, special projects, training, fact-finding, and contract support, including use of automated contract systems.
Assist with Contracts Department metrics, including creating databases, entering and verifying data, and establishing formulas and reporting parameters in Access and Excel databases.
Create reports from budget and financial, work-in-process, operations, activity, and action-item tracking and coordination databases to support workload management and reporting.
Prepare monthly Small Business Program status reports; organize, file, and distribute data; validate that Contract Action Reports (CARs) are entered into appropriate reporting sites; and review CAR data for accuracy, particularly small-business statistics.
Coordinate and prepare responses to procurement data calls from external sources and for MARMC internal management; research, compile, analyze, and maintain performance metrics.
Assist ACO Division personnel with financial research on contract close-out status, review vouchers, prepare contract close-out documentation for filing and upload, and verify final payment through WAWF.
Provide meeting and training schedules for division personnel and coordinate meetings within the scope of the work.
Retain and submit Property Division training muster-sheet records to the Training Coordinator monthly.
Draft meeting agendas; prepare and distribute meeting materials and minutes; coordinate meeting space and times; and provide audiovisual, computer, security, telephone, and teleconferencing services.
Perform other related duties as assigned.