Administrative Specialist

State of Nebraska•Lincoln, NE

11d

About The Position

The Administrative Specialist creates, maintains, and updates the Veterans Registry for the Nebraska Department of Veterans' Affairs. The role processes applications, enters data into the registry, verifies information for the Nebraska Department of Motor Vehicles, and responds to applicant questions. Additional work includes coordinating with County Veterans' Service Officers to obtain missing information; working with the State Historical Society to maintain records according to retention schedules; assisting with agency accounting, human resources, and payroll functions; and serving as the agency's front-desk point of contact by receiving calls and visitors.

Requirements

At least one year of post-high-school coursework or experience in administration, office management, accounting, finance, planning, policy analysis and implementation, administrative or management analysis, operations research, program evaluation, research, a similar field, or a field related to the employing agency's programs or functions.
Knowledge of federal and state laws and regulations governing assigned work.
Knowledge of office management and record-keeping methods and practices.
Knowledge of administrative report preparation practices, research and administrative survey techniques, work planning and organizing, and business computer and communication systems.
Ability to interact with supervisors, senior managers, employees, and the public to gain cooperation and establish working relationships.
Ability to formulate and recommend modifications to operational directives to attain agency goals.
Ability to apply management practices, techniques, and methodologies to assigned activities.
Ability to collect, assemble, and analyze facts, draw conclusions, and recommend solutions to problems.
Ability to identify and interpret program-administrative requirements, policies, and regulations to provide guidance and advice.
Ability to organize and present facts and opinions to managers and groups.
Ability to learn the structure, functions, goals, and policies of the employing agency.

Responsibilities

Create, maintain, and update the Veterans Registry for the Nebraska Department of Veterans' Affairs.
Process applications and enter data into the registry.
Verify information for the Nebraska Department of Motor Vehicles.
Respond to applicant questions.
Work with County Veterans' Service Officers to obtain missing information.
Work with the State Historical Society to maintain records in accordance with retention schedules.
Assist with agency accounting functions.
Assist with agency human resources and payroll functions.
Serve as the agency's front-desk point of contact and receive calls and visitors.