Administrative Specialist

Choice Health at Home•Boca Raton, FL

1d•Onsite

About The Position

The Administrative Specialist provides clerical and administrative support to the sales team and serves as the first point of contact for the office, employees, referral sources, patients, and caregivers. The role performs duties in an office environment during Agency operating hours, with the possibility of moderately high noise levels and exposure to materials such as toner. A flexible schedule and extended hours may be required.

Requirements

High school graduate.
Reliable transportation and valid, current auto liability insurance.
Excellent interpersonal and organizational skills.
Ability to work a flexible schedule and extended hours.

Nice To Haves

College education preferred.
One year of general office experience preferred.
Computer skills preferred.
Knowledge of medical terminology preferred.

Responsibilities

Answer incoming calls and assist as necessary.
Serve as the in-person receptionist for guests and front-door traffic to the office.
Serve as the primary contact for obtaining supplies and services from office vendors, such as office supplies and printed materials.
Process incoming and outgoing mail, including receiving deliveries and preparing outgoing shipments.
Schedule travel arrangements, including hotel, car, and meal reservations, as required.
Maintain the master office location list, including phone numbers and points of contact, as needed.
Assist with meeting planning and development of special events and conferences as needed.
Provide clerical support to the Marketing Department and leadership team as needed.
Order plants or flowers as directed for bereavement and miscellaneous occasions.
Provide excellent customer service with a willing, can-do attitude.
Provide computer support and data entry as needed.
Promote the agency’s philosophy and mission by presenting a positive image to patients, families, physicians, and community agencies.
Communicate effectively with patients and families, team members, and other health care professionals, and maintain confidentiality.