Administrative Specialist

Kentucky Personnel Cabinet•Louisville, KY

9d•$48,212 - $54,639•Onsite

About The Position

The Kentucky Department for Community Based Services is seeking an Administrative Specialist to support staff who determine eligibility for public assistance programs. The role provides administrative support for the day-to-day functioning of the office and helps ensure quality services for citizens and office staff in a fast-paced environment. The position primarily performs duties in an office setting. Training and mentoring are available to support career growth.

Requirements

Graduate of a college or university with a bachelor's degree.
One year of professional, administrative, or business experience.
Additional education may substitute for required experience on a year-for-year basis.
Additional administrative, business, research, and/or clerical experience may substitute for required education on a year-for-year basis.
Strong verbal and written communication skills.
Good time-management and organizational skills.
Ability to work well under pressure.
Ability to work independently with limited supervision.
Willingness to work as part of a team.
Applicants must submit to fingerprint-based criminal background checks by the Kentucky State Police and FBI.

Responsibilities

Provide professional administrative support in developing, implementing, and maintaining county-specific procedures for day-to-day operations.
Greet and check in office visitors.
Scan documents and enter data in department programs.
Prepare and maintain files, logs, manuals, correspondence, reports, time and attendance records, financial statements, and related documents.
Interpret regulations, policies, procedures, and rules for staff and the general public.
Answer inquiries and provide information in person, by telephone, or by email.
Schedule meetings and prepare meeting minutes as required.
Recommend office procedures and requisition equipment, supplies, and materials.
Perform other duties as assigned.