Administrative Specialist II / Medical Records (Anderson - AOP)
About The Position
The Administrative Specialist II performs advanced administrative duties in the Anderson Center Medical Records Department under general supervision and provides backup coverage for the center’s reception area. The position is located at the BHDD Office of Mental Health, Anderson Mental Health Clinic, 1 Linwa Boulevard. The role processes and files medical records, enters clinical and administrative information, and responds to records requests from other facilities. It also provides secondary reception and switchboard coverage for Anderson County, including transferring calls and accurately taking messages. The position may be considered essential, and the employee may be asked to report during an emergency even if the center is closed.
Requirements
- High school diploma and two years of clerical experience; or an associate degree in secretarial science or another related field; or three years of clerical experience.
- Ability to bend, stoop, climb, drive from location to location, lift, and file.
- Knowledge of word processing centers and/or current office management practices.
- Knowledge of grammatical rules, clerical formats, and/or journalistic principles.
- Knowledge of behavioral characteristics of people who are physically or mentally challenged.
- Knowledge of basic training principles and techniques.
- Knowledge of methods and procedures of microfilm photography.
- Knowledge of medical terminology and classification.
- Knowledge of legal terminology and court procedures.
- Ability to deal effectively with the public when handling inquiries and communicating information.
- Must be able to pass CPR and Managing Agitation in the Psychiatric Setting (MAPS) certification.
Nice To Haves
- Bilingual ability in English and Spanish or another language.
Responsibilities
- Scan and import documents into the Electronic Health Record (EHR), and pull and file medical records.
- Enter clinical and administrative data into the computer.
- Work with peers on other medical records tasks or duties as needed or assigned.
- Provide reception-area coverage during staff shortages and lunch breaks.
- Serve as a secondary receptionist for Anderson County and the switchboard, transfer calls, and take accurate messages, including patient names and Client Identification (CID) or Date of Birth (DOB).
- Complete medical records requests from hospitals, doctors’ offices, attorneys’ offices, disability-related offices, and other facilities.
- Send requests to other facilities to obtain patient records.
Benefits
- Health insurance for employees, spouse, and children
- Dental insurance for employees, spouse, and children
- Vision insurance for employees, spouse, and children
- Long-term disability insurance for employees, spouse, and children
- Life insurance for employees, spouse, and children
- 15 days of annual (vacation) leave per year
- 15 days of sick leave per year
- 13 paid holidays
- Paid parental leave
- South Carolina Deferred Compensation Program
- Choice of State Retirement Plan (SCRS) or State Optional Retirement Program (State ORP); enrollment in one listed plan is required for FTE employees
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
