Medical Records Administrative Specialist

Headquarters, Air Force Reserve Command • Homestead AFB, FL

1d

About The Position

This Air Reserve Technician (ART) position serves as a medical records administration specialist responsible for day-to-day Medical Records Section operations, quality assurance, and risk management. The role oversees the development, implementation, maintenance, and compliance of organizational policies and procedures for Service Treatment Record (STR) administration and related health-record functions, including data quality, documentation, compliance, and risk management. It provides direct administrative and military support to the Senior ART and supports wing and squadron Force Protection Health programs. The position works directly with the AFRC STR Processing Center, a subset of AMFOA.

The specialist administers, maintains, reviews, and quality-manages medical and dental STRs; assesses their completeness, consistency, accuracy, and compliance with Department of Defense and Air Force guidance; analyzes program issues and trends; and advises management on corrective actions. The position establishes quality-assurance processes and metrics for STRs, including records maintained in HAIMS or other electronic systems.

The role also manages flying, operational, and special-duty health programs, including Deployment-Related Health Assessment programs, the Personnel Reliability Program, and Arming Use of Force. It advises the Chief of Aerospace Medicine on permanent withdrawal of authorization to bear arms and provides medical evaluation reports to the Security Forces Squadron Commander for reinstatement or removal decisions. As the Health Service Benefits Advisor and Credentials Coordinator, the specialist advises on TRICARE and privileging programs, oversees credentialing operations, maintains provider information in CCQAS, prepares program-status reports, and tracks and transfers providers’ professional licenses, certifications, and registrations.

This is an Air Reserve Technician position. The incumbent must obtain and maintain a Secret security clearance and Air Force Reserve membership, wear the uniform, and meet applicable military specialty and service requirements. Work schedules accommodate aerial flight training and Unit Training Assemblies. The employee may perform non-ART duties, generally not exceeding 30 percent of total responsibilities, and may be required to work evenings, weekends, holidays, extended hours, emergency overtime, or recall. The position may require travel, driving and maintaining a valid driver’s license, and reporting during base closures if designated mission essential. Random drug testing applies.

Requirements

• U.S. citizenship is required.
• Must be a current member of the Air Force Reserve or willing and qualified to join.
• Must meet civilian qualifications and uniformed military requirements, including wearing the uniform and maintaining job-specific military specialty requirements and applicable age, height, weight, and physical fitness standards.
• At least one year of specialized experience at the next lower grade GS-07 or equivalent, including medical records administration knowledge and management skills; or qualifying graduate education; or an equivalent combination of education and experience.
• For education-based qualification, a master's or equivalent graduate degree, two full years of progressively higher-level graduate education leading to such a degree, or a related LL.B. or J.D., with a major study in an accredited medical records administration program; transcripts are required when qualifying based on education.
• Merit promotion applicants must meet the applicable time-in-grade requirement; one year at GS-07 is required for GS-09 consideration when TIG applies.
• Expert knowledge of missions, medical records administration, and patient administration requirements in integrated healthcare delivery systems, including relationships to military personnel and health systems.
• Mastery of advanced management and organizational principles and practices, regulatory references, and legal requirements relevant to STR management and patient administration.
• Expert knowledge of patient administration and STR programs and processes, training requirements, measurement techniques, program objectives, data organization, reporting, and future planning.
• Knowledge and skills in statistics and data analysis, including collecting and analyzing data for trends, planning, variances, productivity, and deficiencies.
• Must obtain and maintain a Secret security clearance.
• Must maintain current certifications.
• Must obtain and maintain an appropriate valid driver's license if required to drive a motor vehicle.
• Subject to random drug testing.
• Must meet applicable eligibility and appointment requirements; a one-year probationary period or two-year trial period may apply, and continued employment requires written certification that it advances the public interest.

Responsibilities

• Administer, maintain, dispose of, quality-manage, and review medical and dental Service Treatment Records (STRs).
• Review STRs for completeness, consistency, accuracy, and compliance with Department of Defense and Air Force guidance.
• Analyze the STR maintenance program, identify deficiencies and trends, and advise management on problem areas and corrective solutions.
• Establish and implement STR quality-assurance processes, including for HAIMS and other electronic records systems.
• Review STR documents for procedural problems, inadequate documentation, and compliance with standards; establish and report quality-assurance metrics.
• Manage flying, operational, and special-duty programs, including Deployment-Related Health Assessment programs, the Personnel Reliability Program, and Arming Use of Force.
• Advise the Chief of Aerospace Medicine on permanent withdrawal of authorization to bear arms and provide medical evaluation reports to the Security Forces Squadron Commander for reinstatement or removal decisions.
• Serve as the Health Service Benefits Advisor and Credentials Coordinator, advising on TRICARE services and privileging programs.
• Oversee credentialing program operations and update, track, correct, and retrieve provider information in CCQAS.
• Compile reports and charts to monitor program status.
• Initiate, track, monitor, and transfer professional licensure, certification, and registration for assigned health care providers.
• Provide administrative and military support to the Senior ART and support wing and squadron Force Protection Health programs.

Benefits

• Federal employee benefits package available to the employee and family, subject to position and eligibility.
• ARTs are eligible for 15 days of active-duty tour each year, with military leave granted with full civilian pay.
• Recruitment incentive may be authorized.
• Relocation incentive may be authorized.
• Leave accrual may be authorized upon request.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level