Administrative Specialist I

State of North Carolina•22 Canoe Lane Buncombe, NC

1d•$39,244 - $68,679•Onsite

About The Position

The RSMY Administrative Specialist provides clerical and operational support to the Raleigh Satellite Maintenance Yard, which manages preventive, scheduled, and emergency maintenance work orders for Wake CC, OSDT Apex, and the Randall/Morgan Street Building Complex using the Computerized Maintenance Management System (CMMS). The role includes managing work orders, maintaining equipment asset documentation, reviewing time reports in FIORI, and reconciling vehicle mileage logs. The position also supports Business Operations by processing and tracking purchase requisitions and purchase orders, ordering office supplies, processing travel requests and reimbursements, and reconciling credit card transactions and e-billing payments. Human Resources support includes coordinating interviews, conducting reference checks, and preparing interview recommendation packages for HR review. The role requires frequent communication with internal and external stakeholders, strong written and verbal communication skills, and proficiency with Microsoft Office and business or accounting systems. The duty station is the Raleigh Satellite Maintenance Yard in Raleigh, North Carolina. This is a full-time position of 40 hours per week, with a normal Monday-through-Friday schedule from 8:00 a.m. to 5:00 p.m. The position includes State Benefits.

Requirements

High school diploma or GED and two years of related administrative experience, or an equivalent combination of education and experience.
Applicants must complete the State application, including education history, work experience details, and applicable certificates and licenses.

Nice To Haves

Experience in two or more general administrative tasks, such as entering, receiving, and reconciling purchase orders; receiving and reconciling budget expenses; receiving and processing vendor invoices; or processing personnel travel reimbursements.
Experience compiling and assimilating organizational information and explaining and interpreting it to clients, customers, and staff.
Experience with customer service and dispute resolution.
Experience with Microsoft Office products and other administrative software.
Experience with DocuSign and SharePoint.

Responsibilities

Enter, track, and close maintenance work orders in the CMMS for multiple assigned facilities.
Maintain equipment asset inventories, transfers, and surplus records accurately.
Review and input employee time reports in FIORI and reconcile vehicle mileage logs.
Process, monitor, and reconcile purchase requisitions, purchase orders, and e-billing transactions.
Coordinate interview scheduling, conduct reference checks, and prepare HR documentation.
Order and maintain general office supply inventory and assist with budget tracking.
Process employee travel authorizations and expense reimbursements in accordance with policy.
Serve as a communication liaison for internal and external stakeholders, providing timely and professional responses.