Western Office Administrative Specialist - HisRes60083648
About The Position
The Western Office Administrative Specialist provides administrative, technical, and program support to the regional supervisor and other Department of Natural and Cultural Resources staff assigned to the Western Office. The role supports communication, budget tracking, purchasing and accounting, records management, facility service and maintenance contracts, and the development of programs, policies, and procedures. The position is based at 176 Riceville Road in Asheville, North Carolina, and serves on the Western Office emergency call list, requiring availability for after-hours building callbacks. The Western Office provides technical and consultation services in archaeology, historic preservation, archives, and museum management across western North Carolina. Its mission is to identify, collect, preserve, and enhance the region’s historic and cultural resources. The office works with local governments, agencies, nonprofit and religious organizations, businesses, educational institutions, and private citizens.
Requirements
- High school diploma or GED and two years of related administrative experience, or an equivalent combination of education and experience.
- Availability to work Monday through Friday, 8:00 a.m. to 5:00 p.m.
- Availability for emergency callback to the building after business hours, on weekends, and on holidays.
Nice To Haves
- Experience interfacing with a procurement system.
- Working knowledge of public history programs.
- Ability to manage multiple projects and priorities.
Responsibilities
- Correspond with staff, visitors, and vendors through written and verbal communication to support office and program operations.
- Provide office and program support, including answering phones, greeting visitors, distributing mail, managing records, and ordering and tracking supplies and other expenditures.
- Operate and support the use of office equipment.
- Manage vendor service agreements.
- Assist with the Western Region History Day Contest.
- Perform light housekeeping and facility management tasks.
- Support budget tracking, purchasing, and accounting.
- Coordinate and maintain facility service and maintenance contracts.
- Assist with developing programs, policies, and procedures.
- Remain available for emergency building callbacks after business hours, including weekends and holidays.
Benefits
- Paid parental leave for birth, adoption, and foster care.
- Eligibility for the Public Service Loan Forgiveness Program.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
