Office Services Specialist: Western Regional Office #00400
About The Position
The Office Services Specialist provides administrative, fiscal, and technical support to Regional Managers and the Western Regional Office. The position delivers customer service to members of the public and staff at institutions and community offices who call or visit, and compiles and maintains documentation for the Regional Business Manager and other regional staff so support documents can be located and provided efficiently. The role maintains files, processes mail, completes vouchers, uses eVA to order office items, logs P-Card (Visa) purchases, processes invoices for payment, and makes hotel reservations for office staff as needed. It also supports the regional office with computer equipment and its maintenance.
Requirements
- Considerable knowledge of DOC policies and procedures and Purchase and Supply/Commonwealth Accounting policies and procedures.
- Ability to operate and utilize a computer system and other basic office machines.
- Ability to perform detailed work with numerical data.
- Strong organization, communication, writing, and keyboarding skills.
- Ability to handle multiple tasks.
- Extensive experience with PowerPoint, Excel, Publisher, and Word.
Nice To Haves
- Previous experience with bookkeeping, computers, and office equipment and environments.
Responsibilities
- Provide administrative, fiscal, and technical support to Regional Managers and regional staff.
- Provide customer service to the public and to staff at institutions and community offices who call or visit.
- Maintain filing and compile and maintain documentation for the Regional Business Manager and other regional staff.
- Process mail and complete vouchers.
- Use eVA to order items needed for the office.
- Log P-Card (Visa) purchases and process invoices for payment.
- Make hotel reservations for office staff as required.
- Support the regional office with computer equipment and maintenance of that equipment.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
