Office Services Specialist
About The Position
The Office Services Specialist assists with office services functions, including space allocation, staff meetings, catering, office moves, facility operations, security and access control, mail and shipping, messenger services, office supplies, and furniture and equipment. Knowledge of the office space is used to address unanticipated circumstances. The role supports mail processing and shipping, employee badges and security desk coverage, accounts payable and payroll document processing, conference rooms and events, staff moves, office and first aid supplies, vendor coordination, invoicing, and workplace safety activities.
Requirements
- Experience using the Microsoft Office suite and general computer applications.
- Ability to bend, squat, kneel, stand, lift boxes, and push carts.
- Experience using postage machines and shipping overnight packages.
- Good communication skills via email, in writing, and verbally.
Nice To Haves
- 1–2 years of related experience preferred.
Responsibilities
- Process incoming and outgoing mail and packages, including scanning inbound express shipment parcels for tracking.
- Operate the postage meter, including processing mail, managing charge codes, troubleshooting, ordering supplies, maintaining postage, and running reports.
- Coordinate local couriers for daily pickups and special requests.
- Use third-party shipping software to ship packages.
- Assist departments with special mailings, deliveries, and shipments.
- Create and upload employee badges and fill in at the security desk when needed.
- Scan accounts payable documents daily.
- Print and batch accounts payable and payroll checks daily, including bi-weekly payroll.
- Assist with conference room management, event coordination, catering, supplies, and staff moves.
- Provide backup administrative support.
- Maintain office supply and first aid supply inventories.
- Coordinate with vendors to support Facilities.
- Resolve day-to-day requests and problems.
- Perform invoicing as needed.
- Conduct ergonomic evaluations, make recommendations, and make ergonomic adjustments as needed.
- Process incident reports, including reporting to ES&H via IRIS.
- Assist with fire drills and staff evacuations.
Benefits
- Bechtel describes offering robust benefits, but specific benefits are not listed in the posting.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
