Administrative Specialist I - Medical Records- Lumberton CI 60062000

State of North Carolina•Robeson County, NC

4d•Onsite

About The Position

The Administrative Specialist I position is located at Lumberton Correctional in Lumberton, North Carolina, a medium-custody facility housing approximately 834 male offenders. The position reviews and collects medical information from the electronic health record and organizes it for use by the Medical Records team. It archives and retrieves confidential medical records for offenders no longer in the correctional system, retrieves records for release-of-information requests, and maintains ongoing statistical logs of records activities. Timely and accurate archiving and retrieval are important, and the role requires attention to detail when following up on and locating missing records. The position performs medical records processes, including pulling records for readmitted offenders; processing medical and mental health records and psychological testing data; entering discharge records into the computer system; and ensuring records and boxes are properly labeled and stored in a warehouse setting. The employee may also be called upon to assist in a medical records office at a correctional facility and perform other duties as assigned.

Requirements

High school diploma or GED and two years of related administrative experience, or an equivalent combination of education and experience.

Nice To Haves

Documented detailed experience performing administrative functions in an office setting.
Demonstrated ability to operate office equipment and computers.
Demonstrated experience maintaining confidential information.
Documented experience with medical records or a medical records system.
OPUS and electronic health records experience.

Responsibilities

Review and collect medical information from electronic health records and organize it for the Medical Records team.
Archive and retrieve confidential medical records of offenders no longer in the correctional system.
Retrieve records for release-of-information requests.
Maintain ongoing statistical logs of records activities.
Follow up on and locate missing records.
Pull records for readmitted offenders.
Process medical and mental health records and psychological testing data.
Enter discharge records into the computer system.
Ensure records and boxes are properly labeled and stored in a warehouse setting.
Assist in a medical records office at a correctional facility when called upon and perform other duties as assigned.