Adminstrative Secretary III (North Region Admin)

Chicago Park District•Chicago, IL

2d•Onsite

About The Position

Under direction, the Administrative Secretary III assists a Department Head or Region Manager with policy formulation, program execution, liaison and public relations activities, and other executive functions. The role also performs related duties as required. The position supports administrative and program operations by coordinating information, meetings, budgets, personnel functions, research, and reports. It may represent the executive in meetings and conferences with officials and organizations and help communicate and implement policy decisions.

Requirements

Bachelor’s degree from an accredited college or university in business administration, public administration, or a related field, or an equivalent combination of training and experience.
At least three years of responsible administrative assistant experience.
Good knowledge of the principles and techniques of business management.
Thorough knowledge of all phases of office management.
Ability to assist in policy formulation, execution, coordination, liaison, and other functions.
Ability to plan, organize, supervise, and inspect the work of subordinate employees.
Ability to speak and write effectively.
Ability to deal effectively with departmental personnel, professional staff, and the general public.

Responsibilities

Attend policy meetings.
Assist in program coordination.
Exercise control over budget and personnel functions.
Conduct administrative studies to improve operating efficiency.
Represent the executive at meetings and conferences with other officials and organizations.
Relay information and schedule meetings for the department head in a timely manner.
Study program operations and prepare information for consideration and determination of basic policies.
Interpret decisions to subordinates and ensure they are properly executed.
Advise on the establishment of new administrative policy practices.
Conduct research and prepare reports.

Benefits

Competitive group insurance benefits, including health, life, dental, and vision plans.
13–20 days of paid vacation annually, with 13 days in the first year of employment.
12 paid sick days annually, with carryover from year to year.
4 paid personal days per year.
13 paid holidays per year.
12 weeks of paid parental leave upon meeting FMLA eligibility.
Pension plan through the Park Employees' and Retirement Board Employees' Annuity and Benefit Fund, covered by the State of Illinois' Reciprocal Act.
Voluntary Deferred Compensation Program supplemental retirement plan.
Optional pre-tax programs.
Transit benefits.
Federal Public Service Loan Forgiveness Program eligibility.
Free admission to most Chicago museums.