Adminstrative Secretary III (North Region Admin)

Chicago Park District•Chicago, IL

3d•Onsite

About The Position

Under direction, the Administrative Secretary III assists a Department Head or Region Manager with policy formulation, program execution, liaison and/or public relations activities, and other executive functions. The role also performs related duties as required. The position is based at Warren Park, 6601 N Western Ave, Chicago, IL 60645.

Requirements

Bachelor’s degree from an accredited college or university in business administration, public administration, or a related field, or an equivalent combination of training and experience.
At least three years of responsible administrative assistant experience.
Good knowledge of the principles and techniques of business management.
Thorough knowledge of all phases of office management.
Ability to assist in policy formulation, execution, coordination, liaison, and other functions.
Ability to plan, organize, supervise, and inspect the work of subordinate employees.
Ability to speak and write effectively.
Ability to deal effectively with other departmental personnel, professional staff, and the general public.

Responsibilities

Attends policy meetings.
Assists in program coordination.
Exercises control over budget and personnel functions.
Conducts administrative studies to improve operating efficiency.
Represents the executive at meetings and conferences with other officials and organizations.
Relays information and schedules meetings for the department head in a timely manner.
Studies program operations and prepares information for consideration and determination of basic policies.
Interprets decisions to subordinates and ensures they are properly executed.
Advises on the establishment of new administrative policy practices.
Conducts research and prepares reports.
Performs related duties as required.

Benefits

Competitive group insurance benefits, including health, life, dental, and vision plans.
13–20 days of paid vacation annually (13 days in the first year of employment).
12 days of paid sick time annually, with year-to-year carryover.
4 paid personal days per year.
13 paid holidays per year.
12 weeks of paid parental leave upon meeting FMLA eligibility.
Pension plan through the Park Employees' and Retirement Board Employees' Annuity and Benefit Fund, covered by the State of Illinois' Reciprocal Act.
Voluntary Deferred Compensation Program for supplemental retirement.
Optional pre-tax transit program.
Eligibility for the Federal Public Service Loan Forgiveness Program.
Free admission to most Chicago museums.