Administrative Sample Coordinator
About The Position
The Administrative Sample Coordinator is a non-technical contributor in the Quality Control Analytical Laboratory supporting IFF’s South Brunswick Operations flavor manufacturing site in the Taste business unit. This fully onsite, day-shift role in South Brunswick, New Jersey, coordinates and manages sample workflows associated with external testing. The position ensures timely sample submission, prioritization, tracking, distribution, and communication, while monitoring laboratory turnaround times and workflow status. The coordinator supports Quality Analysts by managing sample logistics, generating reports, and coordinating with QC, Production, Creative, Customer Service, and other internal teams to improve laboratory efficiency and meet testing commitments. The role also supports laboratory documentation and reporting in accordance with company procedures and data-integrity requirements.
Requirements
- Associate's degree, bachelor's degree, or equivalent experience in a scientific, quality, or business-related field preferred.
- At least 2 years of experience in a QC or laboratory environment managing sample workflows.
- Advanced proficiency in Microsoft Excel, including reporting, data analysis, and spreadsheet management.
- Strong working knowledge of Microsoft Teams, Outlook, and PowerPoint.
- Excellent organizational and time-management skills.
- Excellent written and verbal English communication skills.
- Ability to work independently and contribute effectively within a team.
Nice To Haves
- Experience with LIMS, SAP (ERP), or other sample-tracking and laboratory-management systems.
- Familiarity with GMP requirements, documentation practices, data-integrity principles, and audit readiness.
- Demonstrated ability to manage multiple priorities and competing deadlines in a fast-paced environment.
- Strong organizational and problem-solving skills, with a focus on process efficiency and continuous improvement.
- Experience generating and maintaining laboratory reports, metrics, and performance dashboards.
- Ability to communicate and collaborate effectively with QC, Production, Creative, Customer Service, and other cross-functional teams.
Responsibilities
- Coordinate external testing samples by submitting sample submission forms and managing external LIMS and sample portals.
- Review external laboratory reports for completeness and communicate out-of-specification or atypical results to appropriate stakeholders.
- Manage new product introduction (NPI) sample workflows by retrieving sample retains and coordinating samples for testing.
- Coordinate QC alternate vendor (IQR) sample workflows, including sample receipt, documentation, distribution, and status tracking.
- Generate workflow, end-date, and status reports.
- Prioritize and distribute samples to appropriate laboratory groups.
- Monitor sample status and testing turnaround times.
- Maintain sample records and supporting documentation in accordance with company procedures and data-integrity requirements.
- Coordinate with stakeholders regarding sample submissions and status inquiries.
- Manage sample logistics and coordinate communication among internal stakeholders to support laboratory efficiency and testing operations.
Benefits
- Training opportunities.
- Learning and development programs from day one.
- Medical, dental, and vision benefits.
- 401(k).
- Vacation and holidays.
- 16 weeks of paid parental leave (maternity and paternity).
- Annual bonus plan.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
