Sample Management Coordinator

Avantor•Spring House, PA

4d•Onsite

About The Position

The Sample Management Coordinator works closely with Avantor’s Advanced Laboratory Services professionals to support customers through customized laboratory work and research protocols. The role reports to the Area Manager and supports sample handling, processing, storage, and shipping in a laboratory and research-operations environment. It is based in Spring House, Pennsylvania, with a Monday–Friday schedule from 7:00 a.m. to 3:30 p.m. The hourly pay rate is $24. The coordinator manages domestic and international outbound shipments of samples and other materials, prepares and verifies shipping and compliance documentation, and coordinates with researchers, carriers, and internal and external shipping teams. The role also supports sample inventory and, as needed, incoming shipments and cell line management in Oncology. Work must follow applicable safety protocols, standard operating procedures, and storage and transport requirements.

Requirements

High school diploma or GED required.
Experience handling, processing, or coordinating biological, chemical, or research samples in a laboratory, research, or regulated environment.
Knowledge of laboratory safety practices and applicable regulations for handling and transporting biological materials.
Strong attention to detail and ability to maintain accurate records, documentation, and shipment information.
Strong organizational and time-management skills, including the ability to prioritize multiple tasks in a fast-paced environment.
Effective verbal and written communication skills and ability to collaborate with researchers, cross-functional teams, and external partners.
Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and Teams.
Ability to lift and transport packages and work with materials requiring specialized storage and shipping conditions, including dry ice.

Nice To Haves

Bachelor’s degree in biological sciences, biotechnology, biomedical sciences, or a related discipline, with relevant laboratory or research-operations experience.

Responsibilities

Manage outbound domestic and international shipments, including samples, biologics, cell lines, and human and non-human materials.
Receive and process shipments, then deliver them to designated department freezers for storage and researcher pickup.
Complete CLASP and LSA/Trade Compliance paperwork and documentation.
Retrieve samples from designated freezers or other locations after receiving intake files, and process and classify samples using customer systems.
Support Dangerous Goods classification using Safety Data Sheet (SDS) documentation.
Generate, review, and verify shipment documentation, including commercial invoices, customs paperwork, and other required shipping records.
Package samples to maintain required storage and transport conditions, including dry ice and temperature tails.
Coordinate with carriers, researchers, and internal stakeholders to ensure timely, compliant shipments.
Deliver samples under proper conditions to the shipping office; sign shipping documents and invoices as the consignor; and obtain the appropriate representative signature when required.
Follow safety protocols, SOPs, and procedures for handling and transporting all sample types, including double sleeving for ADCs.
Serve as the primary contact for shipping issues, delays, and shipment-related inquiries, and submit tracking information to sending and receiving researchers.
Collaborate with VWR Beerse and other VWR site shipping teams on intra-site shipments.
Support inventory management for departmental samples and materials.
Provide support as needed to the laboratory role responsible for cell line management in Oncology.
Weigh samples as needed and perform other duties as required.