Sample Management Coordinator

Avantor•Lower Gwynedd Township, PA

1d•Onsite

About The Position

The Sample Management Coordinator works under the Area Manager and alongside Avantor’s Advanced Laboratory Services professionals to support customers through customized laboratory work, research protocols, and laboratory operations. The role is based in Spring House, Pennsylvania, and follows a Monday–Friday schedule from 7:00 a.m. to 3:30 p.m., with an hourly pay rate of $24. The coordinator manages sample shipments and related documentation, processes and classifies samples using customer systems, and ensures materials are packaged, stored, and transported under required conditions. The position coordinates with carriers, researchers, internal stakeholders, and other site shipping teams to support timely, compliant shipments. It also supports departmental inventory management and, as needed, cell-line management in Oncology. The role reports to the Area Manager.

Requirements

High school diploma or GED.
Experience handling, processing, or coordinating biological, chemical, or research samples in a laboratory, research, or regulated environment.
Knowledge of laboratory safety practices and applicable regulations related to handling and transporting biological materials.
Strong attention to detail and ability to maintain accurate records, documentation, and shipment information.
Strong organizational and time-management skills, including the ability to prioritize multiple tasks in a fast-paced environment.
Effective verbal and written communication skills and ability to collaborate with researchers, cross-functional teams, and external partners.
Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and Teams.
Ability to lift and transport packages and work with materials requiring specialized storage and shipping conditions, including dry ice.

Nice To Haves

Bachelor’s degree in biological sciences, biotechnology, biomedical sciences, or a related discipline, with relevant laboratory or research-operations experience.

Responsibilities

Manage outbound domestic and international shipments, including samples, biologics, cell lines, and human and non-human materials.
Support incoming shipments as the program expands or as needed.
Receive and process shipments, delivering them to the designated department freezer for storage and researcher pickup.
Complete required CLASP, LSA/Trade Compliance paperwork and documentation.
Retrieve samples from designated department freezers or locations after receiving intake files.
Process samples and classify them correctly in customer systems.
Support Dangerous Goods classification using Safety Data Sheet (SDS) documentation.
Generate, review, and verify shipment documentation, including commercial invoices, customs paperwork, and other required shipping records.
Package samples to maintain required storage and transport conditions, including dry ice and temperature tails.
Coordinate with carriers, researchers, and internal stakeholders to ensure timely, compliant shipments.
Deliver samples under proper conditions to the shipping office.
Sign shipping documents and invoices as the consignor.
Follow safety protocols, SOPs, and procedures for handling and transporting all sample types, including double-sleeving ADCs.
Serve as the primary contact for shipping issues, delays, and shipment-related inquiries.
Submit tracking information to sending and receiving researchers.
Coordinate intra-site shipments with VWR Beerse and other VWR site shipping teams.
Support inventory management for departmental samples and materials.
Provide support as needed to the laboratory role responsible for cell-line management in Oncology.
Weigh samples as needed.
Obtain the correct representative signature when required.
Assist with other duties as required.