Sample Coordinator

Billy Reid • Florence, AL

1d

About The Position

The Sample Coordinator manages sample organization, tracking, preparation, and shipping for office collections, photoshoots, wholesale activities, and meetings. The role follows a Sample Coordinator Timeline provided during training and coordinates with Design, Production, Tech, Marketing, and other project stakeholders to ensure samples are available, handled appropriately, and returned to their designated locations.

The coordinator receives and checks in samples and prototypes from factories or the Production team, maintains organized and secure sample areas, fulfills sample requests, and prepares samples and racks for meetings and wholesale activities. The role also supports photoshoots by locating, packing, shipping, tracking, and checking in samples, communicating with the Marketing team and freelance Production Coordinator about shipment timing, and helping onsite as needed.

Requirements

• High proficiency with Google Workspace, particularly Google Drive, Sheets, Docs, and Slides.
• High proficiency with Microsoft Office, particularly Excel and PowerPoint.
• 1–2 years of experience in a fashion product role and/or a degree in Fashion Merchandising.
• Ability to work under deadlines, manage multiple priorities, work independently, take initiative, pay close attention to detail, and follow projects through to completion.
• Highly organized and detail-oriented.
• Excellent verbal and written communication and presentation skills.
• Ability to lift and move items weighing up to 50 pounds.
• Ability to climb stairs and safely transport product between floors.
• Use appropriate safety practices and request assistance when handling heavy or bulky items.

Responsibilities

• Follow the Sample Coordinator Timeline and its duties and deadlines for sample preparation, shipping, and receiving.
• Receive, unbox, check in, and organize samples and prototypes arriving from factories or the Production team, storing them in appropriate locations.
• Fulfill sample requests for Design, Production, Tech, and Marketing teams and ensure borrowed samples are returned or placed in specified locations.
• Keep the sample closet and other office sample areas organized, neat, streamlined, and secure; return samples to their designated locations.
• Pull and organize samples for S27 FLR Meetings using provided spreadsheets, and arrange racks and help set up the office the week before the meetings.
• Ship samples to the wholesale team during market and receive and check them back in, including late samples.
• Pull, pack, and ship samples for photoshoots, including flats, on-model, campaign, and e-commerce shoots, following the applicable timeline and guidance.
• Manage time to meet photoshoot delivery deadlines and ensure sample shipments arrive before scheduled shoots.
• Use shot lists to locate requested samples at the office and confirm their availability for upcoming shoots.
• Provide tracking numbers to the Marketing team and freelance Production Coordinator, confirm shipment arrival timing, follow up on return shipments, and ensure samples are returned promptly after shoots.
• Check in samples returned from shoots and organize them in their designated office locations.
• Pull and organize samples on racks for the NuOrder wholesale photoshoot and provide onsite support as needed.
• Assist with other projects as assigned.
• Understand and adhere to the Sample Timeline provided during training.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed