Sample Management Coordinator

Avantor•Spring House, PA

1d•Onsite

About The Position

The Sample Management Coordinator works under the Area Manager and alongside Avantor Advanced Laboratory Services professionals to support customers through customized laboratory work and research protocols. The role is based in Spring House, Pennsylvania, and supports sample shipment, processing, storage, inventory, and laboratory operations for customers across biopharma, pharmaceutical, educational, industrial, and high-tech industries. The coordinator manages outbound domestic and international shipments of samples and biological materials, processes incoming shipments as needed, prepares and verifies shipping documentation, and ensures materials are packaged, handled, and transported under required conditions. The position also supports sample classification, inventory management, coordination with researchers and carriers, and cell line management support in Oncology. The stated schedule is Monday through Friday, 7:00 a.m. to 3:30 p.m., with an hourly pay rate of $24.

Requirements

High school diploma or GED required.
Experience handling, processing, or coordinating biological, chemical, or research samples in a laboratory, research, or regulated environment.
Knowledge of laboratory safety practices and applicable regulations for handling and transporting biological materials.
Strong attention to detail and ability to maintain accurate records, documentation, and shipment information.
Strong organizational and time-management skills, including the ability to prioritize multiple tasks in a fast-paced environment.
Effective verbal and written communication skills and ability to collaborate with researchers, cross-functional teams, and external partners.
Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and Teams.
Ability to lift and transport packages and work with materials requiring specialized storage and shipping conditions, including dry ice.

Nice To Haves

Bachelor’s degree in biological sciences, biotechnology, biomedical sciences, or a related discipline, with relevant laboratory or research-operations experience.

Responsibilities

Manage outbound domestic and international shipments, including samples, biologics, cell lines, and human and non-human materials.
Support incoming shipments as the program expands or when needed.
Receive and process shipments and deliver them to designated department freezers for storage and researcher pickup.
Complete CLASP and LSA/Trade Compliance paperwork and documentation.
Retrieve samples from designated freezers or other locations after receiving intake files.
Process samples and classify them in customer systems.
Support Dangerous Goods classification using Safety Data Sheets (SDS).
Generate, review, and verify shipment documentation, including commercial invoices, customs paperwork, and other required shipping records.
Package samples to maintain required storage and transport conditions, including dry ice and temperature tails.
Coordinate with carriers, researchers, and internal stakeholders to ensure timely, compliant shipments.
Deliver samples under proper conditions to the shipping office.
Sign shipping documents and invoices as consignor.
Follow safety protocols, SOPs, and procedures for handling and transporting all sample types, including double sleeving for ADCs.
Act as the primary contact for shipping issues, delays, and shipment-related inquiries.
Provide tracking information to sending and receiving researchers.
Coordinate intra-site shipments with VWR Beerse and other VWR site shipping teams.
Support inventory management for departmental samples and materials.
Provide support as needed to the lab role responsible for cell line management in Oncology.
Weigh samples as needed.
Obtain the correct representative signature when required.
Perform other duties as required.