Administrative Sales Support

Link Media Outdoor • Kansas City, KS

2d

About The Position

Link Media Outdoor is seeking a highly organized, motivated Administrative Sales Support professional for its Kansas City team. The role is a key liaison between Sales and Operations, supporting efficient contract processing, advertising campaign coordination, and customer service. The successful candidate will manage competing priorities accurately and professionally in a fast-paced environment.

The position supports sales and operations through contract and documentation management, work-order creation, advertising-material coordination, schedule maintenance, customer and vendor communication, and administrative assistance. It also provides backup support to the Operations Manager when needed and contributes to prospecting, market research, and lead generation. Link Media Outdoor describes its culture as collaborative and team-oriented, with opportunities to contribute to a growing organization and support professional development and career growth.

Requirements

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong attention to detail and commitment to accuracy.
• Excellent written, verbal, and interpersonal communication skills.
• Exceptional organizational, time-management, and problem-solving abilities.
• Ability to maintain confidentiality and exercise professional judgment.
• Self-motivation and ability to work independently and as part of a team.
• Demonstrated ability to manage multiple priorities and meet deadlines.

Nice To Haves

• Two to three years of administrative, office support, or related experience.
• Experience supporting sales teams or customer-facing business operations.

Responsibilities

• Enter and maintain sales contracts in the company’s billboard management software, coordinating with the Sales team to process them accurately and efficiently.
• Create work orders for vinyl installations, removals, and maintenance requests.
• Collaborate with Operations personnel to ensure established processes and procedures are followed.
• Liaise between Sales and Operations to resolve issues affecting advertising campaigns and customer ad copy.
• Provide backup support for the Operations Manager when needed.
• Coordinate ordering, tracking, and scheduling advertising materials with vendors, Sales representatives, and Operations personnel.
• Assist the Sales team in monitoring the quality and placement of advertising copy throughout the market.
• Respond to inquiries from Sales representatives and customers, helping resolve issues and maintain customer satisfaction.
• Manage and maintain advertising posting schedules.
• Assist with customer prospecting, market research, and lead generation.
• Handle sensitive and confidential information with discretion and professional judgment.
• Answer incoming telephone calls and direct inquiries appropriately.
• Work independently and collaboratively on ongoing projects and special assignments.
• Prepare, distribute, and maintain proposals, contracts, and related customer documentation to support market sales efforts.
• Maintain attention to detail and follow up promptly on outstanding items.
• Prioritize and manage multiple tasks and deadlines in a fast-paced environment.
• Coordinate documentation and communication between vendors and internal departments.
• Assist with scheduling meetings, travel arrangements, conferences, and departmental activities as needed.
• Perform additional duties and projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED