Administrative Sales Support

SIGMA-US•Vernon, CA

8d•Onsite

About The Position

This position performs administrative and office support activities under the supervision of a manager, including controlling, administering, and sorting the distribution process for placed orders and company funds. The role is also responsible for customer invoicing, issuing customer statements, and following accounts receivable guidelines. This is a Monday-through-Friday, in-office position located in Vernon, California. The position involves travel for foreign route inventories, potentially up to 90% of the time, including overnight stays of up to five days. Work may include prolonged periods in a cold environment of approximately 34°F, as well as weekend and evening availability until approximately 8:00 p.m.

Requirements

High school diploma.
Two years of related experience.
Valid driver’s license and a motor vehicle record that meets company driving standards for travel to perform foreign route inventories.
Fluency in English and Spanish.
Ability to sit for a full shift of at least eight hours.
Ability to stand for at least four hours.
Ability to work for prolonged periods in a cold environment of approximately 34°F.
Availability to work weekends and evenings, until approximately 8:00 p.m.
Ability to travel up to 90% of the time, including overnight stays of up to five days at a time.
Ability to stand for a full shift of 8–10 hours.
Ability to regularly lift and move 30-pound boxes or buckets on and off shelves or a cart or hand truck.
Ability to repeatedly twist, turn, kneel, stoop, stand, rotate, bend, push, or pull to move 30 pounds.

Nice To Haves

Associate degree in Accounting.

Responsibilities

Receive and consolidate purchase orders from executives.
Sort purchase orders according to the client and distributor responsible for delivery.
Ensure proper documentation is provided for promotions, credit memos, and inventory or order returns.
Process in-house orders generated by the market sales manager, including sorting orders by material to be delivered from CADI or DC.
Perform weekly bank reconciliations.
Accurately process accounts payable and expense reimbursements.
Address internal audit findings by ensuring an action plan is developed, approved, and executed.
Develop and maintain a culture independent of the Sales Department with a strong focus on fiduciary responsibilities and controls.
Gather client information, enter it into the database, and maintain client and distributor database information.
Oversee and monitor processes and procedures, escalating issues to management when they may affect financial results, public or employee safety, the law, or company policy.
Review, analyze, and report on periodic expenditures.
Prepare administrative statistics.
Immediately report accidents or injuries to management.
Perform other duties as assigned.