Administrative Sales Support

SIGMA•Vernon, CA

9d•Onsite

About The Position

This position performs administrative and office support activities under the supervision of a manager. It controls, administers, and sorts the distribution process for placed orders and company funds. The role is also responsible for customer invoicing, issuing customer statements, and following accounts receivable guidelines. It is a Monday-Friday, in-office position located in Vernon, CA.

Requirements

High school diploma.
Two years of related experience.
Valid driver's license and an MVR that meets company driving standards for travel to perform foreign route inventories.
Full fluency in English and Spanish.
Ability to sit for a full shift of at least 8 hours.
Ability to stand for at least 4 hours.
Ability to work in a cold environment of approximately 34°F for prolonged periods.
Availability to work weekends and evenings, until approximately 8:00 p.m.
Ability to travel up to 90% of the time, including overnight stays of up to 5 days at a time.
Ability to stand for a full shift of 8–10 hours.
Ability to regularly lift and move 30-pound boxes or buckets on and off shelves or a cart or hand truck.
Ability to repeatedly twist, turn, kneel, stoop, stand, rotate, bend, push, or pull to move 30 pounds.

Nice To Haves

Associate degree in Accounting.

Responsibilities

Receive and consolidate purchase orders from executives.
Sort purchase orders by client for delivery by different distributors.
Ensure proper documentation is provided for promotions, credit memos, and inventory or order returns.
Take in-house orders generated by the market sales manager and manage the placement process, including sorting orders by material to be delivered from CADI or DC.
Complete weekly bank reconciliations.
Process accounts payable and expense reimbursements accurately.
Address internal audit findings by ensuring action plans are developed, approved, and executed.
Develop and maintain a culture independent of the Sales Department with a strong focus on fiduciary responsibilities and controls.
Gather client information, enter data into the database, and maintain client and distributor information.
Oversee and monitor processes and procedures, escalating issues to management that may affect financial results, public or employee safety, the law, or company policy.
Review, analyze, and report on periodic expenditures.
Prepare administrative statistical reports.
Immediately report accidents or injuries to management.
Perform other duties as assigned.