Administrative Professional 1- 20022789

State of Ohio • Columbus, OH

4d • Onsite

About The Position

The Administrative Professional 1 works in the Parole Board within the Division of Parole & Community Services in Franklin County. The role provides administrative support in a security-minded environment and handles complex, technical, legal, statistical, and confidential parole and probation materials. Duties include operating computers and web-based programs, preparing and managing reports and attachments, maintaining files and records, supporting offender placement processes, and using law-enforcement information systems to locate and identify parole, probation, and furlough violators. The position is permanent, full-time, classified, and scheduled for first shift. It is covered by the OCSEA/AFSCME Collective Bargaining Agreement; bargaining-unit members have selection rights before non-bargaining-unit applicants.

The role also supports office operations by managing supplies and equipment maintenance, scheduling training, meetings, and hearings, processing mail, assisting visitors and callers, and performing related duties as requested. The Ohio Department of Rehabilitation and Correction’s mission is to reduce recidivism through rehabilitative treatment, programming, and effective community supervision in a safe, secure, and humane environment.

Requirements

• At least one year of training or experience in secretarial science or business office applications, or an equivalent qualification.
• For positions requiring technical terminology, at least six months of training or experience in relevant technical terminology.
• Skills in administrative support/services and customer service.
• Attention to detail.
• Final applicants tentatively selected must submit to pre-employment urinalysis drug testing, including testing for marijuana.
• The final applicant selected must undergo a criminal background check.

Responsibilities

• Operate computer equipment and web-based programs to recreate, compile, reproduce, load, or merge reports and attachments involving technical, legal, statistical, and confidential material.
• Proofread, copy, and correct documents.
• Assist with or provide employee training on equipment and programs, troubleshoot problems, and monitor systems.
• Create, enter, and retrieve data and reports in computer systems.
• File and distribute correspondence and reports; search files and retrieve materials; create hard-copy and server folders; and process closed files.
• Initiate and track offender placement processes in computer systems.
• Maintain inventory and order office supplies; schedule maintenance for office equipment and state vehicles.
• Use LEADS, NCIC, OCN, OHLEG, and BCI & I systems to locate and identify Ohio parole, probation, and furlough violators at large.
• Retrieve criminal histories and NCIC, BCI & I, parole, and furlough violator forms.
• Enter confidential criminal-offense and offender-identification data into LEADS and NCIC.
• Forward jail-slate information to the appropriate supervision unit.
• Receive visitors, respond to routine requests, and answer telephone calls.
• Schedule training sessions, meetings, and hearings, and maintain conference-room schedules.
• Process incoming and outgoing mail; receive and log materials and office supplies.
• Type routine correspondence, attend training sessions, participate on committees, and perform other related duties as requested.

Benefits

• Medical coverage.
• Free dental, vision, and basic life insurance premiums after completion of the eligibility period.
• Paid time off, including vacation, personal, and sick leave, plus 11 paid holidays per year.
• Childbirth, adoption, and foster care leave.
• Education and development opportunities, including Employee Development Funds and Public Service Loan Forgiveness.
• Public retirement systems, including OPERS, STRS, SERS, and HPRS, and optional deferred compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed