Administrative Professional 1- 20022789

State of Ohio • Columbus, OH

5d • Onsite

About The Position

The Administrative Professional 1 position is located in the Parole Board within Franklin County, in the Division of Parole & Community Services. The role supports parole and community supervision operations by processing complex, technical, legal, statistical, and confidential material and by providing general administrative services. The position operates computer equipment and web-based programs, maintains records and files, supports offender placement and identification processes, and coordinates office logistics. It is a permanent, full-time classified position represented by OCSEA and is based at 4545 Fisher Road, Suite D, Columbus, Ohio.

Requirements

• One year of training or experience in secretarial science or business office applications, or an equivalent combination meeting the minimum class qualifications.
• For positions requiring technical terminology, six months of training or experience in relevant technical terminology.
• Administrative support/services and customer service skills.
• Attention to detail.

Responsibilities

• Operate computer equipment and web-based programs to recreate, compile, produce, load, or merge attachments and materials based on written or oral instructions.
• Proofread, copy, and correct documents.
• Assist in training employees or train them in equipment and program operations, problem-solving, and system troubleshooting.
• Create, enter, and retrieve data and reports in computer systems.
• File and maintain the distribution of correspondence and reports.
• Search files and retrieve materials; create new hard-copy and server files and process closed files.
• Initiate and track offender placement processes in computer systems.
• Maintain inventory and order office supplies; receive and log materials and supplies.
• Schedule maintenance for office equipment and state vehicles.
• Operate LEADS, NCIC, OCN, OHLEG, and BCI & I systems to locate and identify Ohio parole, probation, and furlough violators at large.
• Retrieve criminal histories and NCIC, BCI & I, and parole/furlough violator forms.
• Enter confidential criminal offense data and identifying information about offenders into LEADS and NCIC.
• Forward jail slate information to the appropriate supervision unit.
• Receive visitors, respond to routine requests, and answer telephone calls.
• Schedule training sessions, meetings, hearings, and conference room use; process incoming and outgoing mail.
• Type routine correspondence and attend training sessions.
• Participate on committees and perform other related duties as requested.

Benefits

• Medical coverage.
• Free dental, vision, and basic life insurance premiums after completion of the eligibility period.
• Paid time off, including vacation, personal leave, sick leave, and 11 paid holidays per year.
• Childbirth, adoption, and foster care leave.
• Education and development opportunities, including employee development funds and Public Service Loan Forgiveness.
• Public retirement systems, including OPERS, STRS, SERS, and HPRS, and optional deferred compensation through Ohio Deferred Compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed