Administrative Professional 1 - 20021609

State of Ohio • Mansfield, OH

4d • Onsite

About The Position

The Administrative Professional 1 provides clerical and administrative support for the Mansfield Correctional Agency within the Ohio Department of Rehabilitation and Correction. Duties include preparing and processing documents and correspondence; handling data entry and records; directing telephone inquiries; supporting appointments, meetings, and other office activities; and maintaining documentation required by agency standards, regulations, policies, and procedures. The position also reviews visiting applications, manages files and records, coordinates routine administrative tasks, and supports other offices as assigned. The role is classified, permanent, and full-time, with compensation of $22.59.

Requirements

• One year of training or experience in secretarial science or business office applications, or the equivalent.
• For positions requiring technical terminology, six months of training or experience in relevant technical terminology.
• Job skills include administrative support and services, computer literacy, clerical work and data entry, attention to detail, organizing and planning, and time management.

Responsibilities

• Type, proofread, and edit documents.
• Copy, scan, distribute, post, and file correspondence, reports, and memos.
• Prepare documents, including composing and typing them and obtaining signatures.
• Perform routine administrative duties, including responding to routine correspondence and verbal requests.
• Produce typed copies of staff correspondence and schedules, log kites, and type responses.
• Research, retrieve, and enter data into the DOTS Portal or other applicable programs.
• Direct telephone inquiries from the public to appropriate staff members.
• Enter data into ORAS as needed.
• Maintain and provide documentation required by American Correctional Association Standards and Ohio Department of Rehabilitation and Correction regulations, policies, and procedures.
• Interact with other departments and provide information and compiled data.
• Receive, sort, review, and distribute incoming and outgoing mail, correspondence, and directives.
• Schedule appointments and meetings and provide clerical support, including support for special projects, video in-reach, virtual hearings, and virtual funeral visits.
• Perform general clerical tasks, including answering telephones, filing, ordering supplies, inventory control, copying documents, and maintaining calendars and itineraries.
• Review visiting applications for completeness and enter data into the DOTS Portal System.
• Coordinate and ensure processing of routine tasks.
• Set up and maintain correspondence, forms, and reports; create new files and purge records according to applicable retention schedules.
• Manage appointment schedules, notify appropriate personnel, arrange meetings, and provide clerical support to other offices as assigned.
• Serve on committees and attend meetings, seminars, conferences, and in-service training as required.
• Ensure the work area is secure, clean, and orderly.
• Perform other related clerical support and duties as assigned.

Benefits

• Medical coverage.
• Dental, vision, and basic life insurance premiums provided at no cost after completion of the eligibility period.
• Paid time off, including vacation, personal leave, sick leave, and 11 paid holidays per year.
• Childbirth, adoption, and foster care leave.
• Education and development opportunities, including employee development funds and Public Service Loan Forgiveness.
• Public retirement systems, including OPERS, STRS, SERS, and HPRS, and optional deferred compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed