Administrative Professional 1 - 20021609

State of Ohio • Mansfield, OH

6d • Onsite

About The Position

The Administrative Professional 1 provides clerical and administrative support at Mansfield Correctional, part of the Ohio Department of Rehabilitation and Correction. The role supports office operations through document preparation, data entry, correspondence and records management, mail distribution, scheduling, and responding to routine inquiries. It also maintains documentation required by applicable standards, regulations, policies, and procedures, and coordinates routine administrative tasks with other departments.

This is a permanent, full-time classified position. Compensation is $22.59. Work hours are not specified. The position is located at 1150 North Main Street, Mansfield, Ohio. The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace and the State of Ohio is a drug-free workplace. Final applicants are subject to pre-employment drug testing and a criminal background check.

Requirements

• One year of training or one year of experience in secretarial science or business office applications, or equivalent qualifications.
• For positions requiring technical terminology, six months of training or six months of experience in relevant technical terminology.
• Job skills include administrative support/services, computer literacy, clerical and data entry, attention to detail, organizing and planning, and time management.

Responsibilities

• Types, proofreads, and edits documents.
• Copies, scans, distributes, posts, and files correspondence, reports, and memos.
• Prepares documents, including composing and typing materials and obtaining signatures.
• Performs routine administrative duties, including composing and responding to routine correspondence and verbal requests that do not require a supervisor’s personal attention.
• Produces typed copies of staff correspondence, schedules, logs kites, and types responses.
• Researches, retrieves, and enters data into the DOTS Portal system or other applicable programs.
• Directs telephone inquiries from the public to appropriate staff members.
• Enters data into ORAS as needed.
• Maintains and provides documentation required by American Correctional Association Standards and Ohio Department of Rehabilitation and Correction administrative regulations, policies, and procedures.
• Interacts with other departments and provides information and compiled data.
• Receives, sorts, reviews, and distributes incoming and outgoing mail, correspondence, and directives.
• Schedules appointments and meetings and provides clerical support, including support for special projects and, for unit administrative professionals, video in-reach, virtual hearings, and virtual funeral visits.
• Performs general clerical tasks, including answering telephones, filing, ordering supplies, inventory control, copying documents, and maintaining calendars and itineraries.
• Reviews visiting applications for completeness and enters data into the DOTS Portal System.
• Coordinates and ensures processing of routine tasks.
• Sets up and maintains correspondence, forms, and reports by organizing, alphabetizing, and filing them.
• Creates new files and purges records according to applicable retention schedules.
• Manages appointment schedules, notifies appropriate personnel, makes meeting arrangements, and provides clerical support to other offices as assigned.
• Serves on committees and attends meetings, seminars, conferences, and in-service training as required.
• Ensures the work area is secure, clean, and orderly.
• Provides other related clerical support and performs other duties as assigned.

Benefits

• Medical coverage
• Free dental, vision, and basic life insurance premiums after completion of the eligibility period
• Paid time off, including vacation, personal and sick leave, and 11 paid holidays per year
• Childbirth, adoption, and foster care leave
• Education and development opportunities, including employee development funds and Public Service Loan Forgiveness
• Public retirement systems, including OPERS, STRS, SERS, and HPRS, and optional deferred compensation through Ohio Deferred Compensation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed