Administrative Professional 1 - 20096443

State of Ohio • Chillicothe, OH

3d • Onsite

About The Position

The Administrative Professional 1 provides clerical and administrative support at Chillicothe Correctional Institution. The role supports correspondence, records, data entry, scheduling, mail distribution, and routine office operations while maintaining documentation required by applicable American Correctional Association standards, Ohio Department of Rehabilitation and Correction administrative regulations, policies, and procedures. The position interacts with other departments and provides clerical assistance to other offices as assigned. The Ohio Department of Rehabilitation and Correction's mission is to reduce recidivism through rehabilitative treatment and programming in a safe, secure, and humane correctional environment.

Requirements

• One year of training or experience in secretarial science or business office applications, or an equivalent combination meeting the stated minimum class qualifications.
• For positions requiring technical terminology, six months of training or experience in relevant technical terminology.
• Job skills include administrative support and services, computer literacy, clerical and data entry, attention to detail, organizing and planning, and time management.
• Must apply online through the posting website and clearly describe how minimum qualifications are met in the Ohio Civil Service Application.
• Final applicants tentatively selected must undergo pre-employment urinalysis drug testing.
• The final applicant selected must undergo a criminal background check.

Responsibilities

• Types, proofreads, and edits documents.
• Copies, scans, distributes, posts, and files correspondence, reports, and memos.
• Prepares documents, including composing and typing materials and obtaining signatures.
• Performs routine administrative duties, including responding to routine correspondence and verbal requests that do not require a supervisor's personal attention.
• Produces typed copies of staff correspondence and schedules, logs kites, and types responses.
• Researches, retrieves, and enters data into the DOTS Portal system or other applicable programs.
• Directs telephone inquiries from the public to the appropriate staff member.
• Enters data into ORAS as needed.
• Maintains and provides applicable documentation required by American Correctional Association standards and Ohio Department of Rehabilitation and Correction regulations, policies, and procedures.
• Interacts with other departments and provides information and data compilations.
• Receives, sorts, reviews, and distributes incoming and outgoing mail, correspondence, and directives.
• Schedules appointments and meetings and provides clerical support, including support for special projects and, for unit administrative professionals, video in-reach, virtual hearings, and virtual funeral visits.
• Performs general clerical tasks, including answering telephones, filing, ordering supplies, inventory control, copying documents, and maintaining calendars and itineraries.
• Reviews visiting applications for completeness and enters data into the DOTS Portal System.
• Coordinates and ensures processing of routine tasks.
• Sets up, organizes, alphabetizes, and files correspondence, forms, and reports; creates new files and purges records according to applicable retention schedules.
• Manages appointment schedules, notifies appropriate personnel, arranges meetings, and provides clerical support to other offices as assigned.
• Serves on committees and attends meetings, seminars, conferences, and in-service training as required.
• Ensures the work area is secure, clean, and orderly.
• Performs other related clerical support and duties as assigned.

Benefits

• Medical coverage
• Free dental, vision, and basic life insurance premiums after completion of the eligibility period
• Paid time off, including vacation, personal, and sick leave
• 11 paid holidays per year
• Childbirth, adoption, and foster care leave
• Education and development opportunities, including Employee Development Funds and Public Service Loan Forgiveness
• Public retirement systems, including OPERS, STRS, SERS, and HPRS
• Optional deferred compensation through Ohio Deferred Compensation

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed