Administrative Professional 1 - 20096443

State of Ohio • Chillicothe, OH

4d • Onsite

About The Position

The Administrative Professional 1 provides clerical and administrative support at Chillicothe Correctional Institution within the Ohio Department of Rehabilitation and Correction. The role supports the agency’s mission to reduce recidivism and maintain a safe, secure, and humane correctional environment. Duties include preparing and managing correspondence and records, handling routine administrative requests, entering and retrieving information in applicable systems, and supporting appointments, meetings, and other office functions. The position is permanent and full-time. Work hours are not specified.

Requirements

• One year of training or one year of experience in secretarial science or business office applications, or equivalent qualifications.
• For positions requiring technical terminology, six months of training or six months of experience in relevant technical terminology.
• Job skills include administrative support/services, computer literacy, clerical and data entry, attention to detail, organizing and planning, and time management.

Responsibilities

• Types, proofreads, edits, copies, scans, distributes, posts, and files documents, correspondence, reports, and memos.
• Prepares documents, including composing and typing them and obtaining signatures.
• Performs routine administrative duties, including responding to routine correspondence and verbal requests that do not require a supervisor’s personal attention.
• Produces typed staff correspondence, schedules, logs kites, and types responses.
• Researches, retrieves, and enters data in the DOTS Portal system or other applicable programs; enters data into ORAS as needed.
• Directs telephone inquiries from the public to the appropriate staff member.
• Maintains and provides documentation required by applicable American Correctional Association standards, Ohio Department of Rehabilitation and Correction administrative regulations, policies, and procedures.
• Interacts with other departments and provides information and data compilations.
• Receives, sorts, reviews, and distributes incoming and outgoing mail, correspondence, and directives.
• Schedules appointments and meetings and provides clerical support, including support for special projects and, for unit administrative professional 1s, video in-reach, virtual hearings, and virtual funeral visits.
• Performs general clerical tasks, including answering telephones, filing, ordering supplies, inventory control, copying documents, and maintaining calendars and itineraries.
• Reviews visiting applications for completeness and enters data into the DOTS Portal system.
• Coordinates and ensures the processing of routine tasks.
• Organizes, alphabetizes, files, and maintains correspondence, forms, and reports; creates new files and purges records according to applicable retention schedules.
• Manages appointment schedules, notifies appropriate personnel, arranges meetings, and provides clerical support to other offices as assigned.
• Serves on committees and attends meetings, seminars, conferences, and in-service training as required.
• Ensures the work area is secure, clean, and orderly.
• Provides other related clerical support and performs other duties as assigned.

Benefits

• Medical coverage.
• Free dental, vision, and basic life insurance premiums after completion of the eligibility period.
• Paid time off, including vacation, personal leave, sick leave, and 11 paid holidays per year.
• Childbirth, adoption, and foster care leave.
• Education and development opportunities, including employee development funds and Public Service Loan Forgiveness.
• Public retirement systems, including OPERS, STRS, SERS, and HPRS, and optional deferred compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed