Administrative Professional 1 (Exempt) - 20021861

State of Ohio • Orient, OH

11d • Onsite

About The Position

The Administrative Professional 1 supports administrative and personnel-related operations at the Correctional Reception Center. The role processes disciplinary packets; prepares, copies, logs, and serves employee Pre-Disciplinary Conference Notices; manages hearing schedules; distributes packets; and completes confidential documents and materials. It maintains grievance databases and files, assigns grievance numbers, handles communications among management, unions, and employees, tracks union leave, and compiles information related to collective bargaining, negotiations, and Equal Employment Opportunity matters.

The position prepares correspondence and reports from drafts or dictation, composes and types correspondence, screens calls, responds to inquiries, and assists with EEO hearings, reports, and complaint position statements. It also provides administrative and secretarial coverage, including opening and distributing mail, answering phones, greeting visitors, filing, maintaining supplies, records-retention schedules and transfers, and collecting and distributing monthly reports. The employee may substitute as the Warden’s secretary, assist committees, coordinate daily workflow, revise manuals and notebooks, and maintain security and confidentiality in the assigned work area. Other duties may be required.

The position is permanent and full-time, located at the Correctional Reception Center in Orient, Ohio. Work hours are not specified. The Ohio Department of Rehabilitation and Correction describes its mission as reducing recidivism through rehabilitative treatment and programming in a safe, secure, and humane correctional environment.

Requirements

• One year of training or experience in secretarial science or business office applications, or the equivalent.
• For positions requiring technical terminology, six months of training or experience in relevant technical terminology.

Responsibilities

• Process discipline packets.
• Type, copy, log, and serve employee Pre-Disciplinary Conference Notices.
• Manage hearing schedules and distribute pre-disciplinary packets.
• Complete confidential documents and materials.
• Maintain databases and files for grievances filed by union and exempt employees.
• Prepare correspondence and reports from rough drafts or dictation; compose and type correspondence.
• Screen incoming calls and respond to inquiries.
• Assign grievance numbers and handle grievance communications among management, unions, and employees.
• Track union leave and compile data related to collective bargaining and negotiations.
• Assist EEO staff with hearings and reports and compile information for position statements on EEO complaints.
• Provide administrative support, including opening, logging, and distributing mail; answering phones; greeting visitors; filing; and maintaining or ordering supplies.
• Prepare records-retention and disposal schedules and monitor record transfers.
• Collect, correlate, and mail monthly reports.
• Substitute as the Warden’s secretary and assist committees.
• Coordinate daily workflow in assigned areas.
• Revise manuals and notebooks and maintain the security, confidentiality, and safe, sanitary conditions of the assigned work area.
• Perform other duties as required.

Benefits

• Medical coverage.
• Dental, vision, and basic life insurance premiums covered after completion of the eligibility period.
• Paid time off, including vacation, personal and sick leave, and 11 paid holidays per year.
• Childbirth, adoption, and foster care leave.
• Education and development opportunities, including employee development funds and Public Service Loan Forgiveness.
• Public retirement systems, including OPERS, STRS, SERS, and HPRS, and optional deferred compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed