Administrative & Operations Assistant
About The Position
We are seeking a motivated, organized, and detail-oriented Part-Time Administrative & Operations Assistant to support business operations, inventory coordination, logistics, purchasing functions, and office administration. The role provides administrative support across multiple departments and helps ensure efficient day-to-day office, warehouse, and operational activities. It is approximately 28 hours per week, with potential opportunity for full-time employment based on business needs and performance. Minimal travel of less than 10% may be required. Pay is $19.00–$24.00 per hour, based on qualifications and experience. Applicants must be eligible to work in the United States without visa sponsorship.
Requirements
- High school diploma or equivalent.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Strong organizational, communication, and time-management skills.
- Excellent attention to detail and accuracy.
- Strong interpersonal and customer service skills.
- Ability to handle multiple priorities in a professional office environment.
- Ability to work independently and collaboratively with team members.
- Ability to maintain confidentiality and exercise discretion when handling business information.
- Ability to safely lift up to 50 pounds and perform general physical tasks when needed.
- Must be eligible to work in the United States without visa sponsorship.
Nice To Haves
- Interest or experience in supply chain coordination, purchasing, inventory control, logistics, warehouse administration, or operations support.
- Experience with an ERP system or inventory management software.
Responsibilities
- Provide general administrative assistance to support daily office operations.
- Serve as an administrative liaison between office, warehouse, service, and operations personnel.
- Prepare reports, spreadsheets, correspondence, presentations, and other business documents.
- Assist with scheduling meetings, coordinating appointments, and supporting office calendars.
- Coordinate meeting logistics, conference room setup, refreshments, and catering as needed.
- Assist with travel arrangements, including flights, hotels, rental cars, and itineraries.
- Answer and direct phone calls, receive visitors, and respond to general inquiries.
- Coordinate incoming and outgoing mail, packages, and deliveries.
- Provide administrative support to U.S.-based employees and visiting SEA Global staff.
- Assist with special projects and other duties as assigned.
- Support vendor communications and maintain related documentation.
- Assist with data entry, recordkeeping, and organizational filing systems.
- Maintain office supplies and coordinate replenishment as needed.
- Support process improvement initiatives that enhance office efficiency and service quality.
- Draft, update, and maintain standard operating procedures and other business documentation as assigned.
- Maintain inventory records and assist with cycle counts and inventory audits.
- Monitor inventory levels and communicate replenishment requirements.
- Assist with company asset tracking, including office and technology equipment.
- Coordinate shipment documentation, packing lists, and operational records.
- Support inventory accuracy and administrative functions associated with warehouse and operations activities.
- Assist with receiving incoming shipments and materials.
- Verify received items against purchase orders and packing lists.
- Prepare shipping documentation and coordinate outgoing shipments.
- Support inventory transfers and warehouse-related administrative activities as needed.
Benefits
- 401(k)
- 401(k) matching
- Bonus based on performance
- Flexible schedule
- Free food and snacks
- Opportunity for advancement
- Training and development
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What This Job Offers
Job Type
Part-time
Education Level
High school or GED
