Administrative Officer 2 (PCN 05-8395)

State of Alaska•Seward, AK

3d•Onsite

About The Position

Alaska Vocational Technical Center (AVTEC), a Division of the Department of Labor and Workforce Development, is recruiting for a highly skilled and detail-oriented Administrative Officer 2 who will coordinate and perform professional-level administrative functions in support of AVTEC’s operations. The incumbent will provide comprehensive financial, budget, procurement, personnel, and administrative support; evaluate issues involving multiple variables; and develop effective solutions and guidelines to ensure consistent and efficient administrative processes. This position serves as the second-in-command administrative authority for the Division and assumes the responsibilities of the Administrative Operations Manager during absences. The role requires broad knowledge of funding mechanisms, accounting practices, and administrative procedures to conduct accurate analysis, interpret financial activity, and prepare clear summaries that support informed decision-making across the organization.

Requirements

Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
Ability to use a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.
Ability to prepare, justify, and/or administer the budget for program areas; plan, administer, and monitor expenditures to ensure cost-effective support of programs and policies; assess financial condition of an organization.
Knowledge of the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.
Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Nice To Haves

Accountability: Holds self and others accountable for measurable high-quality, timely, and cost effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.
Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

Responsibilities

Coordinate and perform professional-level administrative functions in support of AVTEC’s operations.
Provide comprehensive financial, budget, procurement, personnel, and administrative support.
Evaluate issues involving multiple variables and develop effective solutions and guidelines to ensure consistent and efficient administrative processes.
Serve as the second-in-command administrative authority for the Division.
Assume the responsibilities of the Administrative Operations Manager during absences.
Conduct accurate analysis, interpret financial activity, and prepare clear summaries that support informed decision-making across the organization.