Administrative Assistant 2 (PCN 061670)

State of Alaska•Anchorage, AK

2d•Onsite

About The Position

This Individual Position is Exempt from the Hiring Freeze. Qualified Applicants are Encouraged To Apply. Welcome to the Department of Health! We’d be delighted to have you join our team. If you envision yourself in this role and are ready to start an exciting career with us, apply today! This position is open to Alaskan Residents only. Please check out the residency definition to determine if you qualify. What you will be doing: As the Administrative Assistant 2, you will play an important role within the Section of Epidemiology by providing essential administrative support for operations within the Central Services Unit, including the Infectious Disease and Healthcare-Associated Infections (HAI) team. Your responsibilities include supporting a variety of administrative functions such as scheduling and coordination, travel arrangements, procurement, invoice processing and reconciliation, records management, resource tracking, and general operational support. You will work closely with admin and program staff in a collaborative environment, contributing to efficient, responsive, and well-coordinated public health operations that support statewide infectious disease prevention and response efforts. Our organization, mission, and culture: The Section of Epidemiology is dedicated to protecting and improving the health of Alaskans through timely, data-driven action on infectious diseases and environmental health hazards. We value collaboration, public service, and strong partnerships with Tribal, local, state, and federal partners to support effective public health prevention and response across the state. As part of this team, you will contribute to a supportive and mission-driven environment where administrative excellence helps ensure programs can deliver critical public health services to communities throughout Alaska. The benefits of joining our team: Joining our team gives you the opportunity to support critical public health work that helps protect Alaskans from infectious diseases. You will work with a collaborative team of public health professionals who value accuracy, coordination, and service to the community. The State of Alaska offers various benefits, such as paid time off, paid holidays, comprehensive health insurance, and retirement benefits. This role also provides opportunities for professional development and advancement within. Your work will directly support programs that improve patient safety and public health outcomes across the state.

Requirements

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
OR One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
OR One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
Customer Service: Works with clients and customers to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
Three (3) professional references, whom we may contact by phone, are required. One (1) of these references must be your current or most recent supervisor, if not already provided in the application.
Current performance evaluation, if available.
A copy of academic transcripts (unofficial is okay; please ensure that the institution name/URL is listed on the transcripts) is used to verify that you meet the minimum qualifications.

Responsibilities

Providing essential administrative support for operations within the Central Services Unit, including the Infectious Disease and Healthcare-Associated Infections (HAI) team.
Supporting a variety of administrative functions such as scheduling and coordination, travel arrangements, procurement, invoice processing and reconciliation, records management, resource tracking, and general operational support.
Working closely with admin and program staff in a collaborative environment, contributing to efficient, responsive, and well-coordinated public health operations that support statewide infectious disease prevention and response efforts.