Administrative Assistant 2

The Ohio State University

2d • Onsite

About The Position

The Administrative Assistant for the Arthur G. James Cancer Hospital & Richard J. Solove Research Institute is under general supervision of the Administrative Assistant manager but works directly with operations director and managers in completing various administrative tasks. The Administrative Assistant has no supervisory responsibility and maintains absolute confidentiality related to employee and patient information that may be viewed while carrying out various functions of the position. The Administrative Assistant is responsible for assisting leadership (Administrators, and Nurse Managers) by performing various administrative and clerical functions for the departments. Administrative duties may include but are not limited to: maintain calendars, schedule meetings via Microsoft Teams and Zoom, draft letters, meeting minutes, ordering of supplies, and prioritize meetings and appointments. Arranges travel and submits reimbursement documentation, maintains HR files within the departments, assists managers with clerical duties, and maintaining office supplies and equipment. Perform computer data entry tasks including tracking of staff education. Assists with timekeeping, contact person for various sources of documentation, distribution point for all internal and external communications, receptionist for department office and triages calls and directs callers for some areas. This position will require supporting multiple leaders sometimes located in multiple locations. Must be able to adapt to new environments and maintain an organized workspace.

Requirements

• High School diploma or GED
• 1 year of relevant experience required

Nice To Haves

• Certification or vocational training may be preferred
• 2-4 years of relevant experience preferred

Responsibilities

• Maintain calendars
• Schedule meetings via Microsoft Teams and Zoom
• Draft letters
• Take meeting minutes
• Order supplies
• Prioritize meetings and appointments
• Arrange travel and submit reimbursement documentation
• Maintain HR files within the departments
• Assist managers with clerical duties
• Maintain office supplies and equipment
• Perform computer data entry tasks including tracking of staff education
• Assist with timekeeping
• Act as a contact person for various sources of documentation
• Serve as a distribution point for all internal and external communications
• Function as a receptionist for the department office
• Triage calls and direct callers for some areas
• Support multiple leaders sometimes located in multiple locations
• Adapt to new environments
• Maintain an organized workspace

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED