ADMINISTRATIVE SERVICES OFFICER 2

Arizona Department of Administration•Phoenix, AZ

4d•$30•Hybrid

About The Position

ARE YOU READY TO WORK FOR AN EXCEPTIONAL STATE AGENCY THAT WORKS TO PROTECT THE LIFE, HEALTH, SAFETY, AND WELFARE OF THE EMPLOYEES IN THE STATE OF ARIZONA? APPLY WITH US! THE INDUSTRIAL COMMISSION OF ARIZONA (ICA) IS COMMITTED TO THE HIGHEST STANDARDS OF COMPLIANCE, DEMONSTRATING LEADERSHIP IN ALL AREAS, AND TEACHING AND WORKING WITH EMPLOYERS AND EMPLOYEES TO MAKE THEM SUCCESSFUL. A THRIVING WORKFORCE IN ARIZONA IS WHAT WE STRIVE FOR AND WORK TOWARDS EACH DAY. ADMINISTRATIVE SERVICES OFFICER 2 Job Location: ADDRESS: ADMINISTRATION DIVISION/ACCOUNTING SECTION 800 W. WASHINGTON STREET, PHOENIX 85007 Posting Details: SALARY: $29.6109 GRADE: 21 CLOSING DATE: MAY 29, 2026 Job Summary: Responsible for monitoring ADOSH's grant-funded and state-funded financial activities and resources, to include assisting with the development of the annual federal grant budgets, spending forecasts and financial reports; equipment management; tracking open procurements; and, tracking personnel costs. Work with the Collection Unit to monitor the collection of ADOSH citation penalties. Position will report to the Accounting Supervisor 2 in the Accounting Division and indirectly to the ADOSH director. Researches and applies for new grant opportunities that benefit ADOSH or other ICA Divisions. This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

Administration related to planning, organizing and directing fiscal matters and budgets (preparing and monitoring).
Federal and State Grants
General business services
Procurement policies and procedures
Contract polices and procedures
Governmental accounting
Audit policy and procedures
Use of financial systems and software
Improving processes
Communicating grant compliance issues and financial information to all levels of staff
Written and verbal communication
Problem solving and critical analysis
Relations with employees and the public
Interpret State statues and Federal regulations
Strong analytical ability, including the ability to absorb difficult and obscure concepts and to conceptualize new systems
Ability to operate successfully in a strong team environment
Ability to perform to stated deadlines and to produce expected results with little supervision
Ability to express ideas and information clearly and concisely, both orally and writing

Nice To Haves

Experience or education in accounting, budgeting, and federal grant management and development.

Responsibilities

Assist Accounting with the development and monthly monitoring of ADOSH’s annual state and federal budgets.
Track ADOSH’s capital assets, computer equipment and other equipment and participate in the ICA annual asset inventory.
Track the collection of citations.
Track funding sources of assets and equipment to ensure grant adherence.
Work closely with Accounting, Procurement and MIS staff to ensure compliance with relevant policies.
Assist with the review of procedures to improve ADOSH program effectiveness as it relates to financial management.
Work with GAO auditors, federal auditors, and the State Auditor General by researching and providing information necessary to complete annual audits, the SEFA, and to enforce proper compliance with state and federal requirements.
Coordinate cash draws and federal reporting with the Accounting Division.
Prepare monthly and quarterly programmatic reports for each open grant to ensure compliance with grant requirements.
Research & apply for new grant opportunities benefiting ADOSH or other ICA Divisions.
Work with ADOSH staff, Accounting, and Procurement to monitor ongoing open procurement contracts as they relate to ADOSH programs.
Monitor open purchase orders and contracts against budgets.
Regularly verify that all payroll labor distributions meet funding requirements, work with Human Resources to update labor distributions for positions when a position's funding sources change.

Benefits

Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
Retirement plan (ASRS)
Employer contributions to ASRS

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