Administrative Marketing Associate

Ebenezer•Edina, MN

3d•Onsite

About The Position

Ebenezer is seeking an Administrative Marketing Associate for its senior cooperative team at 7500 York Cooperative in Edina, Minnesota. Under the supervision of the Director of Marketing, this role assists with the community’s overall office duties, supports programming for cooperative members, and fills the site role of Marketing Associate. The position is full-time, with 80 hours every two weeks, on a day-shift schedule Monday through Friday from 8:00 AM to 4:30 PM. Weekends are not required.

Requirements

One to three years of previous property-management experience.
Extensive knowledge of Microsoft Office, including Excel, Publisher, and Word, as well as email and office equipment.

Nice To Haves

Associate of Arts degree.
Three to five years of previous experience.
Minnesota Real Estate License.

Responsibilities

Support daily cooperative administration and clerical tasks.
Assist with financial duties and provide data related to HOA payments.
Prepare documents for share sales, including membership certificates, garage leases, share-ownership changes, intent-to-withdraw documents, and approval letters.
Take and type monthly committee minutes.
Order marketing supplies and monitor inventory.
Cover receptionist duties and assist with the reception office area as needed.
Provide clerical support to the Board of Directors, including attending all Board meetings, taking and compiling meeting minutes, and distributing Board and Committee meeting packets and materials.
Organize Board meetings, retreats, luncheons, and events.
Serve as a point of contact for residents, assist with move-in and move-out paperwork, and respond to resident questions and concerns.
Coordinate with the Social Committee on ongoing and new programs designed around residents’ interests, and provide resources for events and activities.
Maintain accurate and professional resident, committee, and building documentation, including records of past and current projects and resident files, while maintaining confidentiality.
Assist with and maintain the Resident Database.
Assign and oversee garage-stall and parking-lot leasing and process billing.
Create and update the telephone book annually.
Perform other duties required by the property, which may include conducting tours and assisting with marketing the community or location.