Administrative Coordinator (Marketing)

Dolly Partons Stampede Pigeon Forge • Pigeon Forge, TN

2d • Onsite

About The Position

World Choice Investments LLC is seeking a highly organized, detail-oriented Corporate Marketing Administrative Coordinator to support its Corporate Marketing team in Pigeon Forge, Tennessee. The role provides administrative and operational support across a portfolio of attractions and entertainment brands, helping maintain department processes, projects, records, financial information, print production, reporting, and vendor coordination.

The ideal candidate has strong computer and Excel skills, attention to detail, comfort working with numbers, and the ability to manage multiple priorities and follow tasks through to completion. Previous marketing experience is not required. The position is primarily office-based and generally follows a Monday-through-Friday schedule from 8:00 a.m. to 5:00 p.m., with a one-hour lunch break.

Requirements

• High school diploma or equivalent required; a college degree is not required.
• Strong Microsoft Excel and computer skills, including the ability to work confidently in detailed spreadsheets and learn new systems and processes.
• Comfort working with numbers, expenses, budgets, and other detailed financial information.
• Strong attention to detail and the ability to organize and manage multiple priorities and deadlines.
• Strong communication and interpersonal skills.
• Ability to work effectively both independently and as part of a team.
• Strong organizational skills and ability to manage assigned responsibilities and priorities.
• Ability to maintain professionalism in a fast-paced and changing work environment.
• Ability to meet the scheduling and attendance requirements of the position.

Nice To Haves

• Previous experience in administrative support, office coordination, project coordination, business operations, or a similar role.
• Experience with Microsoft Teams, SharePoint, shared file systems, or similar collaboration tools.

Responsibilities

• Maintain marketing budget templates, trackers, expense documentation, and other financial records; compile historical information and provide administrative support for department planning and reporting.
• Coordinate corporate marketing purchase orders, invoices, and related documentation as needed.
• Coordinate brochures, rack cards, and other print projects, including vendor communication, quantities, production schedules, shipping, and project documentation.
• Maintain marketing reports, calendars, spreadsheets, shared files, and other recurring department processes.
• Provide administrative and project support for corporate marketing initiatives, including online reputation reporting, media and guest arrangements, corporate team travel coordination, meetings, events, and special projects.
• Communicate and follow up with vendors, property marketing teams, and other departments to gather information, coordinate deadlines, and keep projects and recurring processes moving forward.
• Maintain organized records and documentation and help identify opportunities to improve department workflows and recurring processes.
• Work collaboratively with team members, managers, and other departments to support organizational goals.
• Maintain professional and effective communication with employees, leadership, guests, vendors, and others as applicable.
• Demonstrate flexibility and willingness to assist with changing operational and business needs, and support a positive, respectful, and professional work environment.
• Provide professional, courteous, and responsive service to guests, employees, and others as applicable; communicate effectively and represent the company and department positively.
• Follow applicable company policies, procedures, safety requirements, and departmental guidelines; maintain a safe, clean, and professional work environment.
• Promptly report safety concerns, workplace incidents, or other concerns to appropriate management.
• Complete required training and maintain any certifications, licenses, or credentials required for the position.
• Protect confidential or sensitive company, employee, and guest information as applicable.
• Perform other duties and responsibilities as assigned based on business and operational needs.

Benefits

• Company perks and discounts at area attractions throughout Pigeon Forge, Tennessee.
• 401(k) retirement plan with company match.
• Health benefits, including medical, dental, and vision insurance.
• Supplemental benefits, including short-term disability, cancer, and accident plans.
• Company-paid group life and AD&D insurance.
• Company-paid long-term disability insurance.
• Vacation and holiday pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED