Administrative Coordinator

Maron Marvel Bradley Anderson & Tardy•Philadelphia, PA

9d•Hybrid

About The Position

Maron Marvel is seeking a highly organized, proactive, and service-oriented Administrative Coordinator to support the daily operations of its Philadelphia office. The role coordinates administrative activities, maintains an efficient and professional office environment, and provides operational support to attorneys, staff, and visitors. The ideal candidate has strong organizational, communication, and problem-solving skills and can manage multiple priorities in a fast-paced legal environment. This is a hybrid position, with an expectation of working in the Philadelphia office three days per week. The Administrative Coordinator oversees office operations and administrative workflows; supports meetings, client hospitality, internal communications, employee engagement, office events, and business development activities; and maintains a professional, welcoming, and collaborative workplace. The position requires a consistent onsite presence and flexibility to assist with occasional after-hours events and trial-related needs. Other related duties may be assigned.

Requirements

Previous experience in office administration, office coordination, or a related administrative support role.
Strong organizational, time-management, and multitasking skills.
Excellent written and verbal communication and interpersonal skills.
Ability to coordinate administrative workflows and collaborate effectively with attorneys, staff, and leadership.
Strong problem-solving skills, initiative, and attention to detail.
Proficiency in Microsoft Office 365, including Outlook, Word, Excel, and Teams.
Ability to exercise discretion, maintain confidentiality, and adapt to changing priorities.
Professional demeanor and a strong commitment to client service and teamwork.
Ability to work in the Philadelphia office three days per week and maintain a consistent onsite presence.
Flexibility to assist with occasional after-hours events and trial-related needs.

Nice To Haves

Law firm or professional services experience.

Responsibilities

Coordinate daily office operations, administrative workflows, staff coverage, and task assignments to ensure efficient and continuous support.
Facilitate administrative and paralegal staff meetings to communicate updates, address operational needs, and promote collaboration.
Serve as the primary liaison with building management and vendors, coordinating maintenance requests and facility-related services.
Oversee the organization and upkeep of shared office spaces, including conference rooms, kitchens, and copier areas.
Coordinate building access, security badges, visitor procedures, office moves, and seating arrangements.
Manage the office supply and snack program, including inventory monitoring, ordering, and replenishment in accordance with firm guidelines.
Coordinate conference room reservations, attorney and practice group meetings, depositions, and client visits.
Arrange meeting logistics, including catering, refreshments, and room setup.
Assist with trial-related logistics, including arrangements for visiting attorneys and staff, client hospitality, and after-hours or weekend needs.
Coordinate and distribute firm-wide and office-specific announcements, updates, and procedural communications.
Collaborate with firm committees to support employee engagement initiatives, cultural celebrations, and workplace activities.
Promote a professional, welcoming, and collaborative office environment.
Plan and coordinate office events, including employee celebrations, happy hours, team-building activities, and year-end functions.
Partner with office leadership to support client-facing events and business development activities.
Manage event logistics, including scheduling, invitations, catering, vendor coordination, and setup.
Maintain a consistent onsite presence to support daily office operations.
Assist with occasional after-hours events and trial-related needs.
Perform other related duties as assigned.