Administrative Coordinator

Stella-Jones•Lenexa, KS

9d•Hybrid

About The Position

The Administrative Coordinator provides critical support to the COO, Environmental Health & Safety (EH&S), and Operational Innovation & Excellence Center (OIEC) teams. The role combines traditional administrative responsibilities with opportunities to contribute to cross-functional projects, data analysis, and business initiatives. It is designed as a launch point for future career opportunities, providing exposure to multiple business functions, leadership decision-making, and operational initiatives, with potential advancement into operations, EH&S, continuous improvement, or business management. The position is based at the company’s Lenexa, Kansas office. After training and integration, the work arrangement is hybrid, typically involving three to four days in the Lenexa office. Employment in the United States is contingent on successfully completing a pre-employment drug test and criminal background check. Visa sponsorship is not available.

Requirements

Bachelor’s degree and at least 2 years of related experience, ideally in administration, project coordination, or business support; or an associate degree and at least 5 years of related experience.
Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
Organizational and project management skills, including the ability to manage multiple priorities.
Excellent written and verbal communication skills.
High attention to detail, accuracy, and follow-through.
Ability to work independently and proactively while supporting multiple leaders.
Analytical mindset and comfort working with data and reporting tools.
Collaborative and adaptable approach, with the ability to work across departments.
Successful completion of a pre-employment drug test and criminal background check for U.S. employment.
Must not require visa sponsorship; visa sponsorship is not available.

Nice To Haves

Prior experience in manufacturing, operations, and/or safety.
Interest in learning about the business, developing new skills, and growing into future roles within the company.

Responsibilities

Provide day-to-day administrative support to the COO, EH&S, and OIEC leaders, including scheduling, correspondence, and document preparation.
Coordinate and organize meetings, travel arrangements, and department activities.
Support data collection and analysis, and prepare reports, charts, and presentation materials.
Manage the end-to-end procurement and invoicing lifecycle in SAP/VIM, including cross-departmental approval routing, purchase order generation, Goods Receipts/SES, and accounts payable resolution for recurring and ad-hoc expenses.
Coordinate expense management and reporting in Concur, including timely reconciliation of corporate credit card expenses and compliance with company policies.
Maintain departmental files, records, and compliance documents.
Partner with leadership teams to monitor key project progress and follow up on action items.
Assist in preparing communications, policies, and training materials for EH&S and OIEC initiatives.
Serve as a point of contact for visitors, vendors, and internal stakeholders.
Take ownership of assigned projects and drive them to completion with accuracy and timeliness.
Perform other duties as assigned to support business priorities.