Administrative Coordinator

Stella Jones • Lenexa, KS

8d • Hybrid

About The Position

The Administrative Coordinator at Stella-Jones provides critical support to the COO, Environmental Health & Safety (EH&S), and Operational Innovation & Excellence Center (OIEC) teams. The role combines traditional administrative responsibilities with opportunities to participate in cross-functional projects, data analysis, and business initiatives. It is intended for an organized, motivated individual interested in learning about the business, developing new skills, and growing into future roles at Stella-Jones.

The position is based at the Lenexa, Kansas office. After training and integration, the role is hybrid, typically requiring three to four days in the Lenexa office.

This role offers exposure to multiple business functions, leadership decision-making, and operational initiatives, with potential career growth into broader roles in operations, EH&S, continuous improvement, or business management. Employment in the United States is contingent on successfully completing a pre-employment drug test and criminal background check. Visa sponsorship is not available.

Requirements

• Bachelor’s degree plus at least 2 years of related experience, ideally in an administrative, project coordination, or business support capacity; alternatively, an associate degree plus at least 5 years of related experience.
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Organizational and project management skills, including the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High attention to detail, accuracy, and follow-through.
• Ability to work independently and proactively while supporting multiple leaders.
• Analytical mindset and comfort working with data and reporting tools.
• Collaborative and adaptable approach, with the ability to work across departments.

Nice To Haves

• Prior experience in manufacturing, operations, and/or safety.

Responsibilities

• Provide day-to-day administrative support to the COO, EH&S, and OIEC leaders, including scheduling, correspondence, and document preparation.
• Coordinate and organize meetings, travel arrangements, and department activities.
• Support data collection and analysis and prepare reports, charts, and presentation materials.
• Manage the end-to-end procurement and invoicing lifecycle in SAP/VIM, including cross-departmental approval routing, purchase order generation, Goods Receipts/SES, and accounts payable resolution for recurring and ad-hoc expenses.
• Coordinate expense management and reporting in Concur, ensuring timely reconciliation of corporate credit card expenses and compliance with company policies.
• Assist in maintaining departmental files, records, and compliance documents.
• Partner with leadership teams to monitor progress on key projects and follow up on action items.
• Assist in preparing communications, policies, and training materials for EH&S and OIEC initiatives.
• Serve as a point of contact for visitors, vendors, and internal stakeholders.
• Take ownership of assigned projects and drive them to completion, ensuring accuracy and timeliness.
• Perform other duties as assigned to support business priorities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level