Administrative Coordinator

Research Foundation of The City University of New York • Bronx, NY

6d

About The Position

The Administrative Coordinator serves, with some latitude for independent judgment when delegated, as the lead administrative assistant to the CCAMPIS (Childcare Means Parents In School) grant, which operates out of the Children’s Center at Hostos Community College. The Center serves the children of student-parents enrolled at Hostos. This role supports the smooth, strategic, and professional operation of the grant and requires strong organization, initiative, independent problem-solving, systems management, and professional relationship-building across diverse audiences. The coordinator must be adept at using the RF’s Workday system.

The position supports financial and procurement operations, including invoice processing, payroll coordination, contract and requisition documentation, and sourcing, purchasing, and tracking goods and services. It also supports the Infant/Toddler Developmental Specialist with family events and activities, ensuring their details align with student-parent needs. The coordinator must comply with applicable agency requirements, attend meetings and professional development activities, and collaborate with parents, teachers, and coworkers.

Requirements

• Associate’s degree.
• Minimum of two years of executive administrative or office management experience.
• Exceptional critical-thinking, problem-solving, and communication skills.
• Ability to work professionally and provide strong customer service to student-parents and families.
• Strong organizational and time-management skills, including the ability to manage competing priorities and meet tight deadlines.
• Proficiency in Microsoft 365, including intermediate to advanced Word, Excel, and PowerPoint skills, and comfort adopting and learning new technologies.
• Ability to pass an extensive background check.
• Diplomacy and collaborative skills when working with parents, teachers, and coworkers.

Responsibilities

• Manage invoice processing and coordinate payroll.
• Prepare and timely submit documents required by the Research Foundation to approve contracts and requisitions, in compliance with departmental procedures and CUNY fiscal policies.
• Coordinate procurement, including sourcing, purchasing, and tracking goods and services, while following CUNY and departmental guidelines and timelines.
• Assist the Infant/Toddler Developmental Specialist in planning and executing family events, including workshops, open houses, information sessions, and family/school activities.
• Comply with DOHMH and other agency requirements necessary for operation of the Center.
• Attend and participate in staff meetings, in-service trainings, conferences, courses, and other professional growth activities.
• Support the Center’s growth as a team-oriented and collaborative colleague.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree