Administrative Coordinator - YouTube Theater

Hollywood Park Management Company. • Inglewood, CA

5d • Onsite

About The Position

The Administrative Coordinator - YouTube Theater provides administrative and operational support to senior leadership, including calendar management, scheduling, communications, travel coordination, and special projects. The position supports daily business activities in a dynamic environment by coordinating priorities, maintaining organized processes, and facilitating communication with internal and external stakeholders.

The role includes managing leadership calendars and commitments; preparing correspondence and documents; coordinating travel, guest accommodations, and meeting logistics; drafting and proofreading business communications and presentations; serving as a point of contact for leadership; supporting special projects and departmental initiatives; assisting with budgets, expenses, and financial documentation as applicable; and maintaining administrative and project records.

This is an on-site position in Inglewood, California. The schedule may be flexible and include nights, weekends, and holidays as business needs require. The listed salary range is $25–$28; the posting does not specify whether this is an hourly or annual rate.

Requirements

• Bachelor’s degree or equivalent education and experience.
• 0–2 years of administrative support experience.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Ability to adapt to changing priorities and maintain professionalism in a fast-paced environment.
• Proficiency in Google Workspace and Microsoft Office Suite, including calendar management, spreadsheets, and document preparation.
• Strong verbal and written communication skills.
• Strong organizational skills, time management, and attention to detail.
• Ability to interact successfully with all levels of the organization.
• Ability to work a flexible schedule, including nights, weekends, and holidays, as business needs require.
• Proficiency in English.
• Ability to meet the stated physical requirements, including lifting up to 40 pounds, prolonged standing or sitting, stair climbing and balancing, and occasional stooping, bending, and reaching.

Nice To Haves

• Administrative support experience supporting management or senior leadership.

Responsibilities

• Manage senior leadership calendars, schedule meetings and appointments, and prioritize commitments.
• Provide administrative support, including preparing correspondence, organizing documents, and coordinating day-to-day activities.
• Coordinate travel arrangements, guest accommodations, and meeting logistics.
• Draft, edit, and proofread communications, presentations, and other business documents.
• Serve as a point of contact between leadership, employees, clients, and external stakeholders.
• Support special projects and departmental initiatives by conducting research, tracking deliverables, and coordinating with stakeholders.
• Assist with budget preparation, expense tracking, and financial documentation for assigned projects, as applicable.
• Organize and maintain administrative records, project documentation, and related information.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level