Administrative Coordinator-Oncology Administration - Mount Sinai Hospital- FT 9-5p Onsite
About The Position
The Administrative Coordinator manages administrative and office-service activities for Oncology Administration at Mount Sinai Hospital, including purchasing, payroll, records control, and human resources. The role oversees 1–2 administrative direct reports and typically reports to a division head, vice president, or higher-level executive. The coordinator handles inquiries and routes them when needed; assists with budgets and grant allocations; processes human resources and payroll transactions; manages supply inventory and vendor contracts; and supports the planning and logistics of meetings and events. The position also prepares informational materials and statistical reports, reviews documents for completeness, supports grant applications and survey preparations, trains and mentors office support staff, coordinates office coverage, and assigns and supervises staff work.
Requirements
- Bachelor’s degree or an equivalent combination of applicable experience and education.
- Five years of related administrative or business experience.
Nice To Haves
- Some supervisory experience preferred.
Responsibilities
- Answer routine and specific inquiries, directing inquiries to the appropriate department or individual when needed.
- Assist in maintaining and monitoring budgets and grant allocations, and prepare documents to maintain balanced accounts for review and approval.
- Initiate and follow through on human resources and payroll transactions; generate weekly payroll submissions; and liaise with human resources and payroll to coordinate and resolve issues.
- Maintain adequate department supplies by taking inventory, identifying items for replenishment, requisitioning merchandise, collaborating with Purchasing on pricing, and tracking and renewing vendor contracts as needed.
- Assist with planning and logistical arrangements for forums, conferences, seminars, meetings, and visiting professorships; coordinate informational packets; and transcribe and distribute minutes.
- Develop, update, and revise informational flyers, brochures, leaflets, and mailings.
- Research, locate, and compile information for reports; assemble and categorize figures for calculations; and prepare statistical reports.
- Review materials submitted for the supervisor’s attention to ensure relevant data, authorizations, and other pertinent information are included.
- Assist with grant applications, special projects, and JCAHO and other survey preparations as needed.
- Mentor, train, and orient new office support staff, and monitor their performance.
- Coordinate administrative, secretarial, and general office support coverage.
- Assign work, set deadlines, and supervise assigned staff.
- Perform other related duties.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
