Administrative Coordinator-Oncology Administration - Mount Sinai Hospital- FT 9-5p Onsite
About The Position
The Administrative Coordinator supports administrative and office service activities for a department, care center, or division, including purchasing, payroll, records control, and human resources. The position oversees 1–2 administrative direct reports and typically reports to a division head, vice president, or higher-level executive. This is a full-time, onsite role at Mount Sinai Hospital, with a stated schedule of 9 a.m. to 5 p.m. The coordinator handles inquiries, supports budget and grant-allocation monitoring, processes human resources and payroll transactions, manages supply and vendor needs, and coordinates meetings and events. The role also prepares reports and informational materials, checks documents for completeness, supports grant and survey preparations, and trains and supervises office support staff.
Requirements
- Bachelor’s degree or an equivalent combination of applicable experience and education.
- Five years of related administrative or business experience.
Nice To Haves
- Some supervisory experience preferred.
Responsibilities
- Answers routine and specific inquiries and directs inquiries to the appropriate department or individual when needed.
- Assists in maintaining and monitoring budgets and grant allocations and prepares documents to maintain balanced accounts for review and approval.
- Initiates and follows through on human resources and payroll transactions, generates weekly payroll submissions, and liaises with human resources and payroll to coordinate and resolve issues.
- Ensures department supplies are adequately stocked; inventories supplies, identifies items to reorder, requisitions merchandise, works with Purchasing to secure pricing, and tracks and renews vendor contracts as needed.
- Assists with planning and logistics for forums, conferences, seminars, meetings, and visiting professorships; coordinates participant information packets and transcribes and distributes minutes.
- Develops, updates, or revises informational flyers, brochures, leaflets, and mailings.
- Researches, locates, and compiles information for reports; assembles and categorizes figures for calculations and prepares statistical reports.
- Checks materials submitted for the supervisor’s attention to ensure relevant data, authorizations, and other pertinent information are included.
- May assist the supervisor with grant applications, special projects, and JCAHO and other survey preparations.
- Mentors, trains, or orients new office support staff and monitors performance.
- Coordinates administrative, secretarial, and general office support coverage.
- Assigns work, sets deadlines, and supervises assigned staff.
- Performs other related duties.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
