Administrative Coordinator-Oncology Administration - Mount Sinai Hospital- FT 9-5p Onsite

Mount Sinai Health System•New York, NY

5h•$66,482 - $74,250•Onsite

About The Position

The Administrative Coordinator is responsible for administrative and office service activities such as purchasing, payroll, records control, and human resources for the head of a department, care center, or division. The role is expected to oversee 1–2 administrative direct reports and typically reports to a division head, vice president, or higher-level executive. This position is in Oncology Administration at Mount Sinai Hospital. It is full-time, onsite, and scheduled for 9:00 a.m. to 5:00 p.m.

Requirements

Bachelor’s degree or an equivalent combination of applicable experience and education.
Five years of related administrative or business experience.

Nice To Haves

Some supervisory experience.

Responsibilities

Answer routine and specific inquiries when possible and direct inquiries as needed to the appropriate department or individual for information or resolution.
Assist in maintaining and monitoring the budget and grant allocations, and prepare documents needed to maintain balanced accounts for review and approval.
Initiate and follow through on human resources and payroll transactions, generate weekly payroll submissions, and liaise with human resources and payroll to coordinate and resolve issues.
Ensure adequate supply restocking by taking inventory, identifying items to reorder, requisitioning merchandise, collaborating with Purchasing to secure pricing, and tracking and renewing vendor contracts.
Assist with planning and logistics for forums, conferences, seminars, meetings, and visiting professorships; coordinate informational packets; and transcribe and distribute minutes.
Develop, update, or revise informational flyers, brochures, leaflets, and mailings.
Research, locate, and compile information for reports; assemble and categorize figures for calculations; and prepare statistical reports.
Review materials submitted for the supervisor’s attention to ensure relevant data, authorizations, and other pertinent information are included.
Assist the supervisor with grant applications, special projects, and JCAHO and other survey preparations.
Mentor, train, or orient new office support staff and monitor performance.
Coordinate administrative, secretarial, and general office support coverage.
Assign work, set deadlines, and supervise assigned staff.
Perform other related duties.