Administrative Coordinator, EPD

Nominal•New York, NY

About The Position

Nominal is building a connected test and operations platform for advanced hardware systems. The company serves commercial and defense customers and is backed by Sequoia, General Catalyst, Founders Fund, Lux Capital, and Lightspeed. The Engineering, Product & Design (EPD) organization is growing, and Nominal is building a small administrative team to support its leaders, recurring meetings, and planning coordination. As the first Administrative Coordinator, you will own a defined area of this work, managing day-to-day scheduling and travel for engineering and product leads and keeping EPD planning cycles and events on track. You will work closely with the admin team lead, who designs the operating model, while executing it and identifying opportunities to improve it. This role is suited to someone early in an administrative career who enjoys processes and systems and wants to grow with a team building a new function.

Requirements

At least 2 years of administrative or coordinator experience supporting several people or a team in a high-volume environment; technology experience is preferred.
Strong calendar skills, including coordinating many attendees, competing priorities, and changing plans.
Current hands-on use of AI tools at work, with concrete examples, including instances when you chose not to trust the output.
A track record of making processes easier for others, such as creating a template, tracker, or SOP that people continued using.
Clear, concise writing in email, Slack, and documents that is easy to act on.
Discretion in handling calendars, inboxes, and people matters.
Professional maturity and a service mindset, including comfort working with senior leaders, steadiness when priorities collide, clear communication about request timing, and ownership of mistakes.
Must meet U.S. Government export-control eligibility requirements: be a U.S. citizen or national, lawful permanent resident, refugee, or asylee, or be eligible to obtain the required U.S. Department of State authorizations.

Nice To Haves

Experience with event logistics such as offsites, co-locations, and team events.
Experience setting up an AI assistant or automation for others, such as Claude, Notion AI, Zapier, or similar.
Experience supporting an engineering or product organization.
Familiarity with Google Workspace, Slack, Notion, Linear, or Ramp.

Responsibilities

Manage scheduling for a group of EPD leads, coordinating cross-team meetings across time zones and adapting to shifting priorities and each lead’s preferences.
Schedule and support EPD recurring leadership meetings and quarterly planning cycles.
Book travel for EPD leads and coordinate logistics for offsites, team events, and in-office gatherings with events and operations teams.
Set up new EPD leads with calendars, recurring meetings, and administrative norms during their first weeks.
Run and refine AI-assisted scheduling and coordination routines, reviewing their output before it reaches calendars or inboxes.
Maintain current SOPs, templates, and trackers, and flag recurring friction to the admin team lead with suggested fixes.
Handle administrative requests from across EPD, prioritize them, and communicate clearly about timing.