Administrative Coordinator 4

Louisiana Tech University • Ruston, LA

1d • Onsite

About The Position

Louisiana Tech University is seeking an Administrative Coordinator 4 to provide executive-level administrative support to AFROTC Detachment 305 and its Detachment Commander, a USAF Lieutenant Colonel who also serves as Department Head and Professor of Aerospace Studies and reports directly to the Provost. The role manages the Department of Aerospace Studies’ administrative operations, handles confidential administrative matters, supports administrative decisions, and coordinates the unit’s day-to-day activities so the Commander can focus on the detachment’s leadership and mission. The employee must follow university policies and procedures and comply with applicable Air Force regulations and policies.

The position is located at Louisiana Tech University in Ruston, Louisiana. The schedule is Monday through Friday, 8 a.m. to 5 p.m., and the hourly rate is $15.76. The position will be filled as a probationary appointment.

Requirements

• Three years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university may be substituted for six months of experience.
• Ability to accept direction and follow guidance or instructions.
• Ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Familiarity with and compliance with applicable Air Force regulations and policies.

Responsibilities

• Assist the Commander with weekly scheduling and maintain detachment calendars.
• Prepare reports, presentations, and other materials for the Department of Aerospace Studies.
• Coordinate travel arrangements, including preparing spend authorizations, processing expense reports, and submitting reimbursement requests.
• Enter and maintain student information in WINGS (Web Intensive New Gains System), the AFROTC database.
• Monitor and coordinate Southwest Region task lists, Cadet and Cadre Awards, and the detachment’s internal task list through Microsoft Teams.
• Manage USAF uniform issuance and turn-in as needed to support Cadet Operations.
• Serve as the primary contact between the ROTC department and outside universities with cross-town agreements.
• Reconcile accounts monthly, generate accounting reports, and monitor and track departmental budgets.
• Process Workday transactions, including budget amendments, accounting journals, and change orders.
• Review and process invoices for services rendered.
• Act as the department’s primary contact for Payroll, Accounts Payable and Travel, Purchasing, and Accounts Receivable.
• Coordinate scholarship administration with the University’s Finance Department.
• Monitor office supply inventory and coordinate timely purchases and replacements.
• Maintain communication with the Alumni Center and update the Commander on scholarship account balances and available funds.
• Advise the Commander on applicable Louisiana Tech policies and procedures.
• Assist incoming members with university registration and enrollment processes.

Benefits

• A variety of health insurance plans
• Retirement options
• Paid vacation leave
• Paid sick leave
• Paid holidays
• Substantially reduced-rate tuition for employees and their dependents
• Discounted memberships at the university’s sports and wellness center
• Professional development training
• Promotional opportunities
• Annual market adjustment salary increases for eligible classified employees, pending funding availability

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed