Administrative Coordinator 4
About The Position
The Division of Administration, Office of Community Development, is hiring an Administrative Coordinator 4 to support the efficient operation of the office through communications, records management, data entry, and related administrative work. The position serves as payroll timekeeper for OCD-CDBG and LGAP, maintaining confidential payroll records and processing online payroll corrections and coding for approximately 22 employees. It also provides reception and mail services, coordinates agency transportation and state vehicle management, and serves as backup to an Administrative Program Specialist A.
Requirements
- Three years of experience in administrative services.
- Every 15 semester hours earned from an accredited college or university may substitute for six months of experience.
- Special training and knowledge of the LaGOV HR system are required for entering online payroll corrections and coding.
Responsibilities
- Serve as payroll timekeeper for OCD-CDBG and LGAP, entering online payroll corrections and coding for approximately 22 employees.
- Review employee timesheets and leave slips for accuracy and verify time entry when needed.
- Maintain confidential office payroll records.
- Apply knowledge of FMLA, FLSA, Civil Service leave rules, leave codes, compensatory time codes, and distribution of funds for technical assistance.
- Serve as office receptionist, screen and route phone calls, and answer general questions about LCDBG, LGAP, and CWEF programs when possible.
- Open, stamp, log, and distribute mail; prepare and send packages and correspondence.
- Serve as agency Transportation Coordinator for the Fleet Management Program in accordance with state regulations and the Transportation Coordinator Training Manual.
- Manage maintenance and use of one state vehicle, including its cleanliness, routine car washes, and vacuuming.
- Maintain monthly logs of mileage traveled in employees’ personal vehicles on state business for the ORM Risk Exposure Report.
- Maintain vehicle maintenance records and forward them to Property Control.
- Authorize repairs of state vehicles and obtain the annual inspection sticker and valid fuel cards.
- Serve as liaison between OCD-CDBG, LGAP, and Property Control on vehicle management matters, including issues, changes, policies, and procedures.
- Review fuel and vehicle repair invoices and prepare documents for the Director’s approval.
- Serve as backup to Administrative Program Specialist A.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
