Administrative Coordinator 4

State of Louisiana•Alexandria, LA

About The Position

The Administrative Coordinator 4 serves as District 08’s Stockroom Clerk. The position requires self-motivation and the ability to work independently with little or no supervision, using independent judgment and initiative to determine appropriate actions in non-routine situations. The incumbent must know DOTD procurement policies and procedures and be able to process shopping carts through the LA GOV system, including proper coding and system functionality. The employee participates in required DOTD structured training and attends continuing education classes and conferences deemed necessary for effective job performance and growth. In an official capacity, DOTD employees must comply with applicable Louisiana and Civil Service laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives. This role creates procurement shopping carts, prepares reports on material usage and costs, maintains stockroom organization and accountability, conducts inventory counts, stores and issues supplies, and serves internal and external customers. The position may also involve other necessary duties, including emergency or disaster support activities. The stated work schedule is Monday through Thursday, 6:30 a.m. to 5:00 p.m.

Requirements

Three years of experience in administrative services. Every 15 semester hours earned from an accredited college or university may substitute for six months of experience.
Knowledge of DOTD procurement policies and procedures.
Ability to process shopping carts through the LA GOV system, including proper coding and system functionality.
Ability to work independently with little or no supervision and exercise judgment and initiative in non-routine situations.
Ability to lift more than 50 pounds.
Ability to walk, stoop, and bend.

Nice To Haves

Ability to accept direction and follow guidance or instructions.
Ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with legal requirements, Civil Service rules, and organizational policies.
Ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
Ability to assess situations independently and proactively address them.

Responsibilities

Create shopping carts in eProcurement as needed for stockroom supplies within the district’s delegated purchasing authority.
Analyze and compute data to prepare Business Office reports, including material usage and costs, to support future purchasing contracts and inventory quantities.
Maintain stockroom organization and accountability for stored items.
Perform bi-weekly inventory counts and help prepare for the annual inventory conducted with the Department’s Internal Audit Section.
Tag, mark, label, and store inventory items in appropriate locations.
Issue stock to appropriate personnel after confirming required paperwork and signatures have been obtained.
Conduct the annual physical inventory and ensure physical inventory levels are within 3% of book values.
Work cohesively with department staff to provide a high level of service to internal and external customers.
Answer phones and address customer needs in a timely manner.
Order, receive, and issue supplies for the District Stockroom.
Perform other duties as necessary, which may include emergency or disaster support activities.
Comply with applicable Louisiana and Civil Service laws, rules, and regulations, and DOTD policies, procedures, manuals, and directives.
Participate in required DOTD training and attend continuing education classes and conferences deemed necessary for job performance and growth.