Administrative Coordinator 4

State of Louisiana • Baton Rouge, LA

11h

About The Position

The Division of Administrative Law is Louisiana's centralized administrative hearings panel. Administrative law judges provide fair, prompt, and orderly adjudication when disputes arise between certain state agencies and the people and entities they regulate. The Administrative Coordinator 4 supports this process by managing case-related documentation, coordinating hearings, maintaining case management records, and facilitating communication among administrative law judges, attorneys, and other parties. The position helps ensure cases are accurately processed, properly docketed, and efficiently coordinated.

Requirements

• Three years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

• Experience working in a legal setting.
• Proficiency in data entry and auditing.
• Advanced communication skills.
• Advanced computer skills, including knowledge of Microsoft Office products.
• Competencies including acting with ethics and integrity, communicating effectively, displaying professionalism, learning actively, making accurate judgments, and managing time.

Responsibilities

• Process incoming mail, pleadings, correspondence, and other case-related documents, ensuring they are properly docketed and maintained.
• Docket appeal requests and manage case-related documentation in the appropriate case management systems.
• Coordinate and schedule status conferences and hearings for Administrative Law Judges.
• Prepare and distribute hearing notices, subpoenas, continuances, orders, decisions, and other adjudication-related correspondence.
• Maintain accurate and timely case records through data entry, docketing, and document management.
• Communicate with attorneys, clients, members of the public, and other state agencies regarding case-related matters.
• Assist with hearing preparation, including room arrangements, recording proceedings, and filing exhibits.
• Prepare hearing dockets, generate case management reports, and assist with the preparation of administrative records for appeals.
• Perform general administrative support duties, including scanning documents, coordinating deliveries, and assisting with special assignments.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed