Administrative Coordinator 4 - WAE

State of Louisiana•Baton Rouge, LA

5d•Onsite

About The Position

The Office of State Parks (OSP) serves Louisiana residents and visitors by preserving and interpreting scenic natural areas; planning, developing, and operating outdoor recreation sites; preserving and interpreting historically and scientifically important sites; and administering intergovernmental programs related to outdoor recreation and trails. The Administrative Coordinator 4 provides administrative support, including answering telephone inquiries, handling incoming and outgoing mail, entering data, copying and scanning documents, maintaining files, and preparing meeting materials. The role also supports reports, presentations, and special projects by researching information, compiling it in requested formats, and ensuring that information is accurate and current. The position is part-time, classified WAE, located at the Capitol Annex Building in Baton Rouge, Louisiana, and is limited to 1,245 working hours in a 12-month period. Starting hourly pay varies depending on experience.

Requirements

Three years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

Answer telephone inquiries and assist with processing incoming and outgoing mail.
Perform data entry as needed.
Copy and scan documents and save important documents in the computer system.
File documents, design plans, and other materials.
Coordinate meeting preparation, scheduling, attendee invitations, and transcription of minutes when needed.
Create, update, or modify reports and presentations as needed.
Complete administrative special projects by researching internal department databases and preparing information in requested formats, such as Excel spreadsheets or Access databases.
Prepare documents as requested.
Manage administrative support tasks for special projects and ensure compiled information is correct.
Ensure information is up to date and appropriately maintained or presented using software applications such as Word and Excel.
Attend meetings and trainings as required.