Administrative Coordinator 3-Wae
About The Position
The Office of Juvenile Justice is seeking an Administrative Coordinator 3 to provide high-level administrative support to the Lieutenant Colonel at Bridge City Center for Youth in a secure-care environment. The role supports leadership and the facility’s administrative operations through clerical, document, purchasing, reporting, and operational tasks. The position provides departmental program support in accordance with agency rules, regulations, and policies, and communicates with internal departments and external customers. It processes paperwork, enters data into departmental systems, maintains logs, supports document imaging operations, prepares purchasing requisitions, and compiles information from multiple sources into specialized reports formatted to agency standards. The coordinator also provides direct clerical support to the Lieutenant Colonel, including managing schedules, preparing travel, issuing directives, and handling administrative matters. Other assigned duties may include property control, safety functions, and traditional administrative tasks. This is a part-time WAE appointment paying $18 per hour.
Requirements
- Two years of experience in administrative services.
- Every 15 semester hours earned from an accredited college or university may be credited as six months of experience.
- Must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1(c).
- Before appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.
- Applicants must authorize the Office of Juvenile Justice HR Office to contact prior employers for reference checks under the Prison Rape Elimination Act (PREA).
Responsibilities
- Perform departmental program support and initial administrative duties in accordance with agency rules, regulations, and policies.
- Communicate with internal departments and external customers as needed.
- Process paperwork, enter data into departmental systems, maintain logs, and ensure routine documentation is accurate and timely.
- Support document imaging operations by developing imaging procedures, maintaining imaging logs, and potentially serving as lead worker for imaging staff.
- Prepare supply requisitions, enter purchasing information into automated systems, and support the procurement workflow.
- Compile information from multiple sources, prepare specialized reports, and format documents according to departmental standards.
- Assist the Lieutenant Colonel with scheduling, travel preparation, issuing directives, and other administrative matters.
- Assist with property control, purchasing, safety tasks, and other administrative responsibilities as assigned.
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What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
